Office Supervisor
2 weeks ago
Job Title: Office Supervisor
Job Summary:
We are seeking an experienced Office Supervisor to join our team at AppleOne. The successful candidate will be responsible for overseeing a small team, providing first-level support for office facility technology and systems, and assisting with scheduling and documentation.
Key Responsibilities:
- Oversee a small team to ensure the day-to-day functions of the HO and other sites are running smoothly.
- Provide first-level support for office facility technology and systems for Home Office and satellite locations.
- Assist with scheduling, covering shifts for lunch breaks and other absences.
- Assist with the documentation or structure of newly forming manuals.
- Complete supervisor tasks via SDR.
- Approve procurement requests.
- Act as a gatekeeper for the team, ensuring all inquiries are handled promptly.
- Support in-person and phone escalations.
- Liaise with different departments to assist with facility needs.
- Assist with fleet management, including modo cars or other transportation.
Requirements:
- 3+ years of office administration experience.
- Previous management/supervisory experience.
- Professional with great attention to detail in work.
- Advanced MS Office skills, particularly in Excel and Word.
- Excellent communication skills, both verbal and written.
- Diploma in commerce or business administration or other relevant fields.
- Considerable experience in managing administration activities within a fast-paced, complex environment.
- Sound knowledge of managing an office for a senior executive.
- Excellent organizational, analytical, problem-solving, time management, and expediting skills.
- Effective organizational and time management skills with the ability to multitask in a fast-paced environment.
- Ability to work with confidential information.
- Experience with scheduling and calendar management and admin support.
- Ability to work independently and in a team environment.
- Deal with confidential/sensitive matters and external stakeholders with tact.
- Experience in the public sector/government.
- Customer service background.
- Reception background or experience operating a switchboard.
Benefits:
- Top employer in BC.
- Stable, well-managed organization.
- Competitive salary.
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