Data Entry Coordinator

3 weeks ago


Toronto, Ontario, Canada Ontario Health Full time

We are seeking a highly organized and detail-focused Coordinator, Clinical Information to join our team at Ontario Health.

About the Role:

The Coordinator, Clinical Information will play a crucial role in validating and verifying organ and tissue referral and donor data. This involves working with internal and external stakeholders to ensure accuracy and completeness of records, as well as collaborating with management and clinical staff to identify and implement solutions to improve data entry quality and practices.

Key Responsibilities:

  • Validate and verify donor, referral, and recovery information
  • Verify and validate donor data entered into the TGLN custom database
  • Use Tableau/SQL server to extract and generate reports for missing and inaccurate information
  • Follow up with internal and external stakeholders regarding information needed to complete data
  • Produce reports on data completeness, accuracy, and compliance
  • Work with TGLN clinical staff and management team to identify and suggest solutions to improve data entry compliance
  • Work with Informatics on investigations into data anomalies and completeness by auditing donor cases when requested
  • Educate the Quality team on organ and tissue verification and validation for all cases
  • Assign and provide clarification on data entry requirements to PRC staff on an ad-hoc basis
  • Provide feedback to management team on organ and tissue performance related to quality of data entry
  • Keep up to date on information impacting their role by attending staff meetings and refresher education sessions as applicable
  • Validate data including referral and approach details
  • Provide administrative support to ensure the organ and tissue departmental duties
  • Assist with development and maintenance of the database user manual and other information sources used by clinical team members related to data entry
  • Scan and index loose reports/documents into the electronic medical record
  • Prepare requests for bringing paper records from off-site storage and notify when charts can be returned as needed
  • Manage sign-out sheet for paper organ charts removed from the chart room
  • Validate ORNGE monthly invoices
  • Work with the Director and Manager of Organ and Tissue to respond to data requests and produce various system-generated reports and ad-hoc reports
  • Work in compliance with Occupational Health and Safety/Accessibility for Ontarians with Disabilities Act

Requirements:

  • Diploma in Health Information Management, Medical Office Administration, or a Health-related field
  • Minimum of two years of experience in a related role or a combination of equivalent experience and education
  • Experience in a medical office or hospital environment is preferred
  • Background in organ and tissue donation is an asset
  • Demonstrated knowledge of Medical Terminology is preferred
  • Demonstrated ability to work independently and as part of a team

What We Offer:

  • Fully paid medical, dental, and vision coverage from the first day
  • Health care spending account
  • Premium defined benefit pension plan
  • Three personal days and two float days annually
  • Individual contributors start at three weeks' vacation, and four weeks at two years
  • Career development opportunities
  • A collaborative values-based team culture
  • Wellness programs
  • A hybrid working model

How to Apply:

Please submit your application to Ontario Health.



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