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Administrative Coordinator

2 months ago

Delta, British Columbia, Canada Trail Appliances LTD Full time
Job Title: Administrative Assistant

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Trail Appliances LTD.

Key Responsibilities:
  • Establish and implement policies and procedures to ensure efficient office operations.
  • Train and support other team members to enhance their skills and productivity.
  • Record and prepare minutes of meetings, seminars, and conferences to facilitate communication and decision-making.
  • Determine and establish office routines and procedures to maintain a smooth workflow.
  • Schedule and confirm appointments to ensure timely meetings and events.
  • Manage contracts and agreements to protect the company's interests.
  • Answer telephone calls and relay messages to ensure prompt communication.
  • Oversee the analysis of employee data and information to inform business decisions.
  • Answer electronic inquiries to provide timely support.
  • Compile data, statistics, and other information to inform business strategies.
  • Advise senior management on administrative matters to ensure effective decision-making.
  • Respond to employee questions and complaints to maintain a positive work environment.
  • Greet visitors and direct them to the appropriate contacts or service areas.
  • Set up and maintain manual and computerized information filing systems to ensure easy access to information.
  • Type and proofread correspondence, forms, and other documents to ensure accuracy and professionalism.
  • Perform data entry to maintain accurate records.
  • Provide exceptional customer service to internal and external clients.
  • Work with the marketing department to understand and communicate marketing messages to the field.
  • Recruit and hire staff to ensure a skilled and diverse team.
  • Maintain and manage digital databases to ensure accurate and up-to-date information.
  • Consult with clients after sale to provide ongoing support and ensure customer satisfaction.
  • Conduct performance reviews to evaluate employee performance and provide feedback.
  • Plan, organize, direct, control, and evaluate daily operations to ensure efficient and effective use of resources.
Requirements:
  • 7 months to less than 1 year of experience in an administrative role.
  • Permanent employment with 40 hours per week.
  • Fluency in English as the primary language of communication.
Preferred Qualifications:
  • Proficiency in MS Excel, MS Word, and MS Office.
  • Excellent organizational and time management skills.
  • Strong communication and interpersonal skills.
  • Ability to work in a fast-paced environment and adapt to changing priorities.