Administrative Support Specialist

5 days ago

Brampton, Ontario, Canada Fast and Flow Logistics Full time
About Fast and Flow Logistics

We are a dynamic logistics company that prides ourselves on delivering exceptional results in a fast-paced environment. Our team is dedicated to providing top-notch support to our clients, and we're looking for an experienced administrative assistant to join our crew.

Job Summary

We're seeking an organized and detail-oriented Administrative Support Specialist to manage day-to-day operations, coordinate tasks, and provide excellent customer service. This role will work closely with our team to ensure seamless communication, efficient processes, and timely completion of tasks.

Responsibilities
  • Coordinate the flow of information within the team, ensuring timely and accurate communication.
  • Direct and control daily operations, prioritizing tasks and managing multiple projects simultaneously.
  • Evaluate daily operations, identifying areas for improvement and implementing changes as needed.
  • Plan and organize daily operations, creating schedules and itineraries to meet deadlines.
  • Establish and implement policies and procedures, ensuring compliance with company standards.
  • Determine and establish office procedures and routines, streamlining workflows and increasing efficiency.
  • Schedule and confirm appointments, coordinating meetings and events.
  • Answer telephone and relay telephone calls and messages, providing excellent customer service.
  • Answer electronic enquiries, responding to emails and other digital communications.
  • Compile data, statistics, and other information, analyzing trends and making recommendations.
  • Order office supplies and maintain inventory, ensuring adequate stock levels and minimizing waste.
  • Greet people and direct them to contacts or service areas, providing a warm welcome to our clients and visitors.
  • Set up and maintain manual and computerized information filing systems, organizing documents and records.
  • Perform data entry, accurately and efficiently processing information.
  • Provide customer service, resolving issues and answering questions to the best of your ability.
Requirements
  • An estimated salary of $45,000 - $55,000 per year, commensurate with experience.
  • A minimum of 1 year of experience in an administrative role, preferably in a fast-paced environment.
  • Excellent organizational and time management skills, with the ability to prioritize tasks and manage multiple projects.
  • Strong communication and interpersonal skills, with the ability to build rapport with clients and colleagues.
  • Proficiency in Microsoft Office, including Word, Excel, and Outlook.
  • Ability to multitask, work in a team environment, and adapt to changing priorities.
About You

We're looking for an individual who is passionate about delivering exceptional results, has a keen eye for detail, and is able to work effectively in a fast-paced environment. If you're a motivated and organized administrative professional looking for a new challenge, we'd love to hear from you

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