Bilingual Administrative Coordinator

2 weeks ago

Québec, Quebec, Canada EightSix Network Full time

Job Summary

We are seeking a highly skilled Bilingual Administrative Coordinator to join our team at EightSix Network. The successful candidate will be responsible for providing administrative support to our executive team, including coordinating events, managing calendars, and preparing reports.

Key Responsibilities

  • Support the execution of strategic initiatives, including tracking metrics and milestones
  • Build effective relationships with internal and external stakeholders
  • Analyze data and information to provide insights and recommendations
  • Lead the planning, coordinating, and implementing department events
  • Provide specialized and professional support to an executive and their senior managers
  • Coordinate and monitor budgets and reporting on results vs. budget
  • Manage and monitor calendars and upcoming events
  • Dispatch meeting invitations, book meeting rooms, and arrange for resources
  • Support the coordination and implementation of department events
  • Develop and maintain a filing system, ensuring business and operational reports are readily available
  • Answer the central phone line, responding to and resolving/escalating inquiries
  • Process invoices for payment in adherence with documented processes and guidelines
  • Prepare and log departmental expense claims and reports, tracking expenses to ensure they stay within budget
  • Make travel arrangements, booking flight/hotel reservations as needed
  • Maintain supplies inventory, checking stock levels, anticipating needed supplies, and expediting orders

Requirements

  • Bilingual (fluent in French and English, both written and verbal)
  • 3-5 years of experience in an administrative/professional support function
  • 3+ years of experience in customer service and/or 5+ years of experience in an administrative role
  • Salesforce experience
  • Proficient in MS Suite (Outlook, Excel, etc.)

Soft Skills

  • Strong attention to detail
  • Ability to work independently and with a team
  • Professional demeanor
  • Relatable, ability to take on challenges
  • Honest and open viewpoint
  • Strong organizational skills
  • Collaboration and team skills
  • Analytical and problem-solving skills
  • Punctual

Education

  • College/University Degree or Diploma

We thank you for your interest in this position. Only qualified candidates will be contacted.

Inclusion and Equal Opportunity Employment

EightSix Network is an equal opportunity employer committed to diversity and inclusion, creating an inclusive environment where all team members and clients feel like they belong. We are pleased to consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, Aboriginal/Native American status, or any other legally-protected factors.

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