Corporate Law Clerk

2 months ago

Toronto, Ontario, Canada Linds & Associates Full time
Job Summary

We are seeking a highly skilled Corporate Law Clerk to join our team at Linds & Associates Ltd. in Toronto, Ontario. As a Corporate Law Clerk, you will play a critical role in supporting our legal team with various corporate law matters.

Key Responsibilities
  • Corporate Record Management: Maintain accurate and up-to-date corporate records, including minute books and the corporate entity database.
  • Document Preparation: Prepare documents for the formation and dissolution of entities, including annual returns filings in Canada and the U.S., and drafting minutes/resolutions.
  • Corporate Searches and Registrations: Perform various corporate searches and online registrations.
  • Securities Regulatory Filings: Prepare and complete Canadian securities regulatory filings for public companies on SEDAR, EDGAR, and TSX.
  • Legal Document Review and Assistance: Draft and/or review legal documents and resolutions, and assist with diligence to support acquisitions, dispositions, financings, and corporate restructuring matters.
  • Internal Liaison: Liaise with internal legal counsel, outside counsel, and other internal functional groups.
  • Document Preparation and Maintenance: Prepare officer certificates and notarial certificates, document flows of funds, and maintain organization charts.
  • Board and Committee Meeting Materials: Assist with the preparation of public/private company Board and Committee meeting materials, including notices, agendas, and resolutions.
  • Compliance Activities: Assist with corporate disclosure, compliance activities, and regulatory filings.
  • Treasury Support: Assist treasury teams with bank account opening and KYC requests and requirements.
  • Compliance Process Maps: Support compliance activities, including assisting with periodic reporting materials and filings, and implementing legal policies, processes, and standards.
  • Entity Lists and Organizational Structure Charts: Maintain entity lists and organizational structure charts, and coordinate quarterly updates with various business groups and operating companies.
Requirements
  • Education: Diploma from a recognized Ontario Law Clerk program certified with The Institute of Law Clerks of Ontario (or qualifying legal experience with an outstanding performance record).
  • Experience: 2-4 years of experience as a corporate law clerk, preferably in a law firm or in-house legal department of a large public company.
  • Skills: Comfortable with SEDI, SEDAR, EDGAR, and TSX filings; familiar with various Canadian and provincial corporate registry online and paper filings and searches, and U.S. Secretary of State business entity searches and filings.
  • Personal Qualities: Professionalism, ability to take accountability for providing timely and accurate responses to inquiries from internal and external stakeholders, and ability to work well under pressure, manage multiple tasks, and take ownership in supporting the team.
  • Technical Skills: Excellent interpersonal skills, ability to work independently with minimal supervision, as well as in a group alongside all levels and departments of the organization; excellent communication (verbal and written) and organizational skills; proficiency in MS Word, Excel, PowerPoint, Visio, iManage, and corporate legal records software/database.

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