Executive Support Specialist

3 weeks ago

Dartmouth, Nova Scotia, Canada Staffix Full time

We are seeking a reliable and detail-oriented Executive Support Specialist to join our Dartmouth office. This role provides an excellent opportunity to build a long-term career in a supportive work environment.

In this position, you will be responsible for providing exceptional administrative support to our team, ensuring smooth operations, and maintaining a high level of customer satisfaction.

This is a perfect fit for you if:

  • You value stability and a consistent work schedule.
  • You're passionate about providing reliable and efficient administrative support.
  • You enjoy working in a local office environment and fostering positive relationships with colleagues.
Job Description:

Key Responsibilities:

  • Reception duties: Welcoming clients, managing incoming calls, and supply inventory management.
  • Maintaining files and records with effective filing systems.
  • Preparing outgoing mail, faxes, and packages.
  • Maintaining the general upkeep of the premises.
  • Attending to general issues and fixing simple problems.
  • Contacting relevant personnel for troubleshooting complex issues.
  • Maintaining staff and company calendars.
  • Setting appointments, meetings, and conference calls.
  • Reserving conference spaces for meetings.
  • Notifying and reminding all parties of upcoming events, lunches, meetings, etc.
  • Reporting any updates or pertinent issues that need addressing to the office manager.
  • Offering direction and support to the Consultant network and their team on policies, procedures, and available resources, including offering training.
  • Meeting room arrangement, technology setup, office equipment maintenance, and regular facilities review.
Requirements and Qualifications:

Education and Experience:

  • High school diploma or GED equivalent required.
  • Associate's degree in office administration, management, or related field preferred.
  • 2+ years working in office admin or hospitality management preferred.

Skills and Abilities:

  • Computer literate and proficient using Microsoft Suite.
  • Experience using office machinery (fax, printer, copier, phone systems, etc.).
  • Excellent customer service skills.
Benefits:

We offer a competitive salary of $45,000 - $55,000 per year, depending on experience. Our client is recognized as one of the top Employers to work for in national rankings. If you are interested in continuing your education, our client will pay your tuition. They are offering an outstanding benefits and pension package. Don't miss out on this great opportunity

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