**Billing Coordinator

5 days ago

Fredericton, New Brunswick, Canada EXP Full time

About the Role:

We are seeking a highly skilled Billing Coordinator to join our Accounting team at EXP. As a key member of our team, you will be responsible for effectively communicating with Project Managers and Sector Leads regarding contract documents, change orders, and other contract modifications.

Key Responsibilities:

  • Set up projects in Deltek and maintain budgets and backlogs throughout the life of the project.
  • Prepare final invoice package containing draft and final invoices for all billable projects, including all applicable backup.
  • Mail final invoices, file client invoice copies and backup documents in the billing folder.
  • Assess and pursue opportunities for maximization of client billing; Research any unbilled issues to optimize the billing possibilities for the billing period.
  • Maintain the billing folders for all projects, with all the appropriate documents; contracts, change orders and monthly invoices, in accordance with standard processes and procedures.
  • Investigate project variances and submit variance reports to management.
  • Carry out Progress Project Reports.
  • Provide the accounts payable team members with advice on client billing, relative to consultant invoicing and reimbursable expenses. Work with accounts receivables team members regarding unpaid project billings.
  • CLOSE out projects upon completion.
  • Prepare special project analyses for the Sector Leads, PMs and Billing Management.
  • Compile information for internal and external audits, as required.
  • Perform additional assignments, as directed by the Billing Manager.
  • Communicate and coordinate with the local offices.

Requirements:

  • College diploma or University degree in Accounting or a related field.
  • Minimum 3-5 years of Project Accounting and Billing experience.
  • Enrolled in CPA program is an asset.
  • Proficiency in Microsoft Office and computer applications.
  • Experience working in a fast-paced office and deadline-oriented.
  • Working knowledge of Deltek Vision software is a definite asset.

What We Offer:

EXP is an employee-owned company that values diversity and inclusion. We are committed to creating a workplace that is welcoming and inclusive for all employees. We offer a competitive salary and benefits package, as well as opportunities for professional growth and development.

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