Commercial Law Assistant

4 weeks ago

Montreal, Quebec, Canada Recrute Action Full time
Job Title: Commercial Law Assistant

We are seeking an experienced Administrative Assistant to support our team in Montréal. This role offers a blend of in-office and remote work, following a structured hybrid schedule after the initial training period.

Key Responsibilities:

• Draft and revise legal documents and correspondence
• Manage deadlines, coordinate meetings and appointments, and update calendars
• Organize business trips and handle necessary reservations
• Revise documents for grammar, formatting, and compliance with legal requirements and visual identity standards
• Manage files and documents using storage and archiving applications, such as NetDocuments, Closing Folders, and Sharefile
• Assist with business development projects and maintain the professional contacts database
• Process data, including time and expenses, and open new files
• Liaise with clients, colleagues, support departments, and external parties
• Collaborate with billing specialists to follow up on billing matters
• Transcribe dictations, audio notes, and other recordings
• Perform document comparisons and "markups"

Requirements:

• Attestation of Collegial Studies (ACS) in Legal Secretarial Studies or Diploma of Collegial Studies (DCS) in Office Systems Technology; a DCS in Paralegal Technology is an asset
• 3 to 5+ years of relevant experience in a fast-paced professional services firm
• Bilingual in English and French (spoken and written) to communicate with both English-speaking and French-speaking clients
• Strong knowledge of the Microsoft Office Suite
• Experience with transcribing voice memos and familiarity with BigHand is an asset
• Strong organizational skills, attention to detail, and a team-oriented mindset
• High motivation, proactivity, and the ability to anticipate needs
• Capability to manage priorities effectively and work within tight deadlines
• Independence, discretion, critical thinking, and good judgment

What We Offer:

• Comprehensive group insurance coverage starting from day one, fully paid by the employer for employees and their dependents: life insurance, accidental death and dismemberment, prescription drugs, dental care, vision care, extended health care, travel insurance, and disability insurance
• Employer contribution of 5% to the Registered Retirement Savings Plan (RRSP)
• 4 to 5 weeks of paid vacation and leave per year
• Unlimited personal days
• 11 statutory holidays and 1 floating holiday
• Health and wellness programs: employee and family assistance program, mental health support program, and telemedicine
• $1 000 for reimbursement of wellness-related expenses
• Training and education program providing up to $1 000 per year
• Firm committed to community giving and offering pro bono legal services
• Multiple annual social events and activities
• Corporate discounts on various products and services

About Us:

We are Recruit Action, a recruitment agency providing quality support and a personalized approach to job seekers and businesses. We are committed to finding the best candidates for our clients and providing a positive experience for all parties involved.

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