Commercial Law Support Specialist

2 weeks ago

Montreal, Quebec, Canada Recrute Action Full time
Job Summary:

We are seeking a highly organized and proactive individual to support our legal team in a fast-paced professional services environment. As a Commercial Law Support Specialist, you will be responsible for managing multiple tasks efficiently while maintaining high standards of accuracy and compliance.

Key Responsibilities:

Draft correspondence and prepare, revise legal documents
Manage deadlines, schedule meetings, appointments, and update lawyers' calendars
Organize business trips for lawyers, including making necessary reservations
Revise and proofread documents for grammar, formatting, legal compliance, and alignment with our visual identity
Manage files, documents, and folders using storage and archiving tools like NetDocuments, Closing Folders, and Sharefile
Assist lawyers with business development projects and maintain the professional contacts database
Process time entries, expenses, and assist with opening files
Liaise with clients, colleagues, support departments, and external parties
Collaborate with billing specialists to follow up on lawyer billing matters
Transcribe dictations, audio notes, and other recordings
Perform document comparison (markups)
Participate in onboarding new team members

Requirements:

Attestation of Collegial Studies (ACS) in legal secretarial studies or Diploma of Collegial Studies (DCS) in office systems technology; Diploma of Collegial Studies (DCS) in paralegal technology would be an asset
3 to 5 years of relevant experience, ideally within a professional services firm required
Proficiency in Microsoft Office Suite, including Microsoft Word and PowerPoint
Experience with transcribing voice memos; knowledge of BigHand is an asset
Strong organizational skills, attention to detail, and a collaborative mindset
High motivation, proactivity, and ability to anticipate needs
Capable of managing multiple priorities and working within tight deadlines
Independence, discretion, critical thinking, and good judgment
Strong level of French (oral and written) to support clients in both languages
Professional proficiency in English (oral and written) to support clients in both languages

What We Offer:

Annual salary between $60,000 and $70,000, depending on experience
Permanent, full-time employment (35 hours per week, 5-day work week)
Start on-site with a transition to hybrid mode at the end of onboarding
Comprehensive group insurance coverage starting from day one, fully paid by the employer for employees and their dependents: life insurance, accidental death and dismemberment, prescription drugs, dental care, vision care, extended health care, travel insurance, and disability insurance
Employer contribution of 5% to the Registered Retirement Savings Plan (RRSP)
4 to 5 weeks of paid vacation and leave per year
Unlimited personal days
11 statutory holidays and 1 floating holiday
Health and wellness programs: employee and family assistance program, mental health support program, and telemedicine
$1,000 for reimbursement of wellness-related expenses
Training and education program providing up to $1,000 per year
Firm committed to community giving and offering pro bono legal services
Multiple annual social events and activities
Corporate discounts on various products and services
Collaborative environment where team members, regardless of background, feel valued and are encouraged to share their ideas

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