Administrative Assistant

3 weeks ago


Toronto, Ontario, Canada AUN LOGISTICS Full time

Job Title: Administrative Assistant - Coordinator

About the Role:

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at AUN LOGISTICS. In this role, you will be responsible for coordinating seminars, conferences, and other events, as well as maintaining the flow of information within the team.

Key Responsibilities:

  • Arrange and coordinate seminars, conferences, etc.
  • Coordinate the flow of information within the team
  • Open and distribute mail and other materials
  • Plan and control budget and expenditures
  • Establish and implement policies and procedures
  • Record and prepare minutes of meetings, seminars, and conferences
  • Determine and establish office procedures and routines
  • Schedule and confirm appointments
  • Manage contracts
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Compile data, statistics, and other information
  • Oversee the preparation of reports
  • Order office supplies and maintain inventory
  • Arrange travel, related itineraries, and make reservations
  • Greet people and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms, and other documents

Work Environment:

This is a temporary position, and the work environment is dynamic and fast-paced. The ideal candidate will have excellent communication and organizational skills, with the ability to work independently and as part of a team.

Requirements:

  • 7 months to less than 1 year of experience in an administrative role
  • Ability to multitask and prioritize tasks effectively
  • Excellent communication and organizational skills
  • Ability to work independently and as part of a team


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