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Senior Financial Specialist

1 month ago

Vancouver, British Columbia, Canada The University of British Columbia Full time
Job Title: Senior Financial Specialist

The University of British Columbia is seeking a highly skilled Senior Financial Specialist to join our team. As a key member of our finance department, you will be responsible for providing expert financial management and budgeting support to multiple units within the Vice President Students office.

Key Responsibilities:
  • Prepare and process complex financial documentation and backup for data entry into Workday, including large journals, VISA reconciliation, cash receipts, expense reimbursements, domestic and international travel reimbursements, purchase orders, and requisitions for payments.
  • Work closely with Directors or Associate Directors to generate budgets and forecasts for portfolio units, requiring detailed knowledge of the various programs within the portfolio and ability to explain budget information in a clear and concise manner.
  • Investigate and resolve errors and discrepancies in financial data for the various programs, including complex monthly reconciliations, tracking revenues and expenditures, regular follow-up on outstanding items, liaising with staff, Faculty, students, and vendors, identification of discrepancies, and verification and correction of data entered items.
  • Handle diverse and complex financial issues and inquiries, requiring knowledge of unit programs and operations, Generally Accepted Accounting Principles, University policies and procedures, and CRA regulations, to make decisions and recommendations on issues and to audit financial documentation.
  • Interpret written policies and communicate them accurately, providing advice on financial matters and acting as the main finance contact for various units.
  • Track revenues and expenditures for programs such as Career Days and Jumpstart, follow-up on outstanding items, error investigation and resolution, identification of discrepancies, and verification and correction of data entered items.
  • Prepare regular reports to program managers on program budgets, including a comparison of actuals to budgets, follow-up on outstanding items, and error investigation and resolution.
  • Prepare a variety of financial reports as required, using spreadsheets and Workday, as well as web-based database, online registration systems, and other reporting tools and systems.
  • Prepare and process appointments for student staff, liaise with Work Learn Program staff on Work Learn student appointments, and ensure that student staff are paid accurately and timely.
  • Administer one-time payments to staff, faculty, and non-staff for participation in programs, ensuring payments are in accordance with UBC and CRA regulations.
  • Follow-up on cheque requisitions, foreign drafts, and wire transfers as required.
  • Maintain transaction files and supporting documentation for audit and reference purposes, assist with document preparation for audits, respond to vendor and customer queries, and assist with staff training to facilitate understanding of existing financial and accounting procedures, policies, and systems.
  • Recognize areas that need attention, such as internal controls, and either implement appropriate fixes or bring to the attention of the Senior Finance Manager.
  • Perform other duties in keeping with the qualifications and requirements of the job.
  • Provide assistance or coverage to the VP Students Office finance team as needed.
Requirements:
  • High school graduation, plus Diploma in Accounting or Payroll CPA Level 2, plus four years of related experience or an equivalent combination of education and experience.
  • Minimum of four years related work experience or three years of relevant experience in a post-secondary environment.
  • Accounting experience required. May be suitable for someone with a goal of attaining their CPA designation.
  • Excellent communication (written, oral, and presentation) and interpersonal skills required.
  • Demonstrated experience in performing detailed reconciliations and a proficient understanding of accounting principles.
  • Strong analytical and problem-solving skills; ability to work independently and must have strong organizational skills.
  • Attention to detail and thorough knowledge of UBC policies, Generally Accepted Accounting Principles, and CRA regulations is critical.
  • Computer experience required (Word, Excel, etc.).
  • Working knowledge of integrated financial management and human resource application software packages (Workday preferred) and reporting tools.
  • Ability to multi-task, work under pressure, and prioritize work to meet deadlines.
  • Ability to adapt to changing priorities. Knowledge of university financial systems, policies, and procedures.
  • Detail-oriented and ability to maintain a high degree of accuracy.
  • Strong teamwork and collaboration skills required.
  • Ability to exercise tact and discretion.
  • Ability to maintain confidentiality.
  • Strong initiative, work ethic, and integrity required.
  • Ability to type 60 w.p.m. and to operate normal range of operating equipment.