Executive Assistant

6 days ago

Vancouver, British Columbia, Canada Pax Law Corporation Full time
About the Role

Pax Law Corporation is seeking a highly organized and detail-oriented Executive Assistant to provide administrative support to our executive team. As an Executive Assistant, you will be responsible for coordinating meetings, preparing reports, and maintaining accurate records.

Key Responsibilities
  • Administrative Support
    • Provide administrative support to the executive team, including scheduling meetings, preparing agendas, and taking minutes.
    • Prepare and edit reports, presentations, and other documents as required.
    • Maintain accurate and up-to-date records, including filing and data entry.
  • Communication and Coordination
    • Communicate effectively with internal and external stakeholders, including clients, vendors, and colleagues.
    • Coordinate travel arrangements, including booking flights, hotels, and rental cars.
    • Arrange meetings and appointments, including scheduling and confirming details.
  • Organizational and Time Management
    • Manage multiple priorities and deadlines, ensuring timely completion of tasks and projects.
    • Develop and maintain effective systems and processes to ensure efficient workflow.
    • Provide exceptional customer service, responding to inquiries and resolving issues in a timely and professional manner.
Requirements
  • Education
    • Bachelor's degree in Business Administration, Communications, or a related field.
  • Language Skills
    • Fluency in English, with proficiency in Mandarin, Hindi, Cantonese, Persian, Spanish, Korean, and Punjabi.
  • Technical Skills
    • Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
    • Experience with database management and data entry.
  • Personal Qualities
    • Excellent communication and interpersonal skills.
    • Strong organizational and time management skills.
    • Ability to work in a fast-paced environment with tight deadlines.
Work Environment

Pax Law Corporation is a dynamic and fast-paced work environment. The successful candidate will be able to work effectively in a team-oriented setting, with a focus on delivering high-quality results in a timely manner.

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