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Executive Assistant

2 months ago


Vancouver, British Columbia, Canada Onni Group Full time

About the Role:

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Onni Group. As a key member of our operations team, you will play a critical role in supporting our senior management and executive levels.

Key Responsibilities:

  • Provide administrative support to senior management and executive levels, including preparing and following up on correspondence, scheduling appointments, and managing calendars.
  • Prioritize and manage multiple projects simultaneously, ensuring timely completion and follow-through.
  • Assist with reviewing and approving documents, financial statements, and reports, as well as following up with outside parties as required.
  • Manage and perform reconciliations for company credit cards, and assist with approval processes for invoices and payments.
  • Coordinate internal and external events, including business and personal travel arrangements.
  • Ensure discreet handling of all company business and maintain confidentiality.

Requirements:

  • Minimum 3 years' experience supporting at a senior management/executive level.
  • Strong knowledge of MS Office, including Word, Excel, PowerPoint, Outlook, and SharePoint.
  • Excellent verbal, written, and keyboard skills, as well as organizational skills.
  • Expert-level written and verbal communication.
  • Valid driver's license.

About Onni Group:

For over half a century, Onni Group has been building communities for people to live, work, and play. Our success reflects our commitment to our employees and partners, and our dedication to quality construction, innovation, sustainability, and customer satisfaction. Our expertise expands across North America, with offices in Vancouver, Toronto, Los Angeles, Seattle, Phoenix, and Chicago.