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Executive Assistant

2 months ago

Vancouver, British Columbia, Canada Sprott Shaw College Full time

Job Title: Executive Assistant

Job Summary:

We are seeking a highly organized and versatile Executive Assistant to provide comprehensive administrative support to our senior leadership team. The ideal candidate will possess exceptional communication and organizational skills, with a strong working knowledge of Excel and QuickBooks.

Key Responsibilities:

  • Provide administrative support to the President/Managing Director, including tracking and processing travel expenses, handling private investments, and coordinating maintenance issues.
  • Prepare and distribute monthly interest payment invoicing, manage the collection of interest payments, and maintain accurate records of incoming cash.
  • Assist in preparation of marketing materials, including annual company brochures and meeting documents, and coordinate Investment Committee meetings.
  • Track and follow up on mortgage covenants, maturity dates, renewals, and other critical dates, and maintain and organize loan files.
  • Manage and file all investor reporting on a monthly, quarterly, and as-needed basis, and maintain filing systems.
  • Perform general office administration duties, including managing phone calls, incoming and outgoing mail, petty cash, and office supplies.

Requirements:

  • A personable demeanor, professionalism, and discretion are essential.
  • Excellent verbal and electronic communication skills.
  • Advanced proficiency in QuickBooks and Microsoft Office Suite, including Excel, PowerPoint, Word, and Outlook.
  • Ability to adapt to a dynamic work environment with shifting demands and priorities.
  • Strong organizational skills with the ability to balance multiple tasks efficiently.