Administrative Assistant

1 week ago

Laval, Quebec, Canada Agos Immigration Inc. Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Agos Immigration Inc. as an Office Coordinator. In this role, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office, and contributing to the success of our organization.

Key Responsibilities
  • Administrative Support
    • Provide administrative assistance to our team, including scheduling appointments, managing calendars, and coordinating travel arrangements.
    • Prepare and edit documents, reports, and presentations as required.
    • Manage and maintain accurate and up-to-date records and files.
  • Office Operations
    • Coordinate the flow of information within the team, ensuring that all necessary parties are informed and up-to-date.
    • Plan and control budgets and expenditures, ensuring that all financial transactions are accurate and compliant.
    • Establish and implement policies and procedures to ensure the efficient operation of the office.
  • Communication and Customer Service
    • Provide exceptional customer service to our clients, responding to their inquiries and concerns in a timely and professional manner.
    • Communicate effectively with internal and external stakeholders, including staff, clients, and vendors.
  • Team Support
    • Assist with staff consultation and grievance procedures, ensuring that all issues are addressed in a fair and timely manner.
    • Supervise and support office and volunteer staff, providing guidance and training as needed.
Requirements
  • Education
    • College, CEGEP, or other non-university certificate or diploma from a program of 1 year to 2 years.
  • Experience
    • 1 year to less than 2 years of experience in an administrative role.
  • Skills
    • Excellent communication and interpersonal skills.
    • Strong organizational and time management skills.
    • Ability to work independently and as part of a team.
    • Proficiency in Microsoft Office and other software applications.
What We Offer
  • Competitive Salary
  • Opportunities for Professional Development
  • A Dynamic and Supportive Work Environment

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