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Office Operations Coordinator

3 months ago

Winnipeg, Manitoba, Canada Creative Manitoba Full time

Position Overview

The Administrative Coordinator role at Creative Manitoba is designed to oversee the operational and administrative aspects of the organization, including the shared workspace. Key responsibilities encompass being the primary contact for members and clients, managing space rentals, overseeing office supply inventories, ensuring general facility upkeep, updating online content, and providing support for various events.

Core Responsibilities

  • Serve as the front desk representative, handling inquiries and managing deliveries.
  • Coordinate the rental of office spaces and meeting rooms, including contracts, invoicing, and customer service.
  • Assist with event preparations, including setup and cleanup.
  • Manage venue operations for events.
  • Maintain office equipment and supplies, ensuring functionality and availability.
  • Conduct daily updates to the website, including member events and opportunities.

Work Environment

  • This position requires a commitment of 30 hours per week, with potential evening and weekend responsibilities.
  • Creative Manitoba promotes continuous educational opportunities for staff.
  • The role encourages self-direction and collaboration in a respectful and professional atmosphere.
  • We strive to create an inclusive environment for all individuals, valuing diversity and ensuring safety.
  • Creative Manitoba maintains a strict policy against any form of discrimination or oppression.

Qualifications

  • Excellent interpersonal and customer service abilities.
  • Experience in facility management or office administration.
  • Strong organizational skills with the ability to prioritize tasks effectively.
  • Proficiency in Microsoft, Google, and WordPress applications.
  • Exceptional written and verbal communication skills.
  • Familiarity with the arts and creative sector in Manitoba.
  • Ability to handle sensitive information with discretion.

Employment Terms

This is a full-time contract position, offering a competitive salary and benefits package.

Interested candidates are encouraged to submit their resume and references as part of the application process.