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Administrative Assistant

2 months ago

Toronto, Ontario, Canada Xcel Construction Limited Full time
About the Role

Xcel Construction Limited is seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will provide administrative support to our office team, ensuring the smooth operation of our daily activities.

Key Responsibilities
  • Administrative Support
    • Provide administrative assistance to the office team, including answering phone calls, responding to emails, and preparing correspondence.
    • Manage and maintain accurate and up-to-date records and files.
    • Coordinate travel arrangements, meetings, and appointments.
  • Office Management
    • Oversee the maintenance of the office supplies and equipment.
    • Ensure the office is well-organized and clutter-free.
    • Develop and implement administrative procedures to improve office efficiency.
  • Communication
    • Develop and maintain effective communication with internal and external stakeholders.
    • Prepare and distribute meeting minutes, reports, and other documents.
    • Provide excellent customer service to clients and colleagues.
  • Technical Skills
    • Proficient in Microsoft Office, including Excel, PowerPoint, and Word.
    • Familiarity with MS Access and other office software.
  • Area of Specialization
    • Correspondence and reports.
    • Contracts and financial statements.
  • Work Conditions and Physical Capabilities
    • Ability to work in a fast-paced environment.
    • Excellent time management and organizational skills.
    • Ability to multitask and prioritize tasks.
  • Personal Suitability
    • Excellent communication and interpersonal skills.
    • Ability to work independently and as part of a team.
    • Flexibility and adaptability.
  • Experience
    • 1 year to less than 2 years of experience in an administrative role.
    • Permanent position.
    • 35 hours per week.