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Administrative Assistant
2 months ago
Ontario Power Generation (OPG) is seeking a highly organized and detail-oriented Administrative Assistant to join our team in the Security Operations department.
Key Responsibilities:- Provide administrative support to senior managers and their departments, including scheduling meetings, booking travel arrangements, and maintaining calendars.
- Maintain leader's calendar, screen calls and visitors, and prioritize tasks accordingly.
- Schedule and coordinate meetings, conferences, and events, including preparing agendas, distributing materials, and arranging for audiovisual equipment.
- Participate in setting priorities and scheduling work projects and activities for senior managers, advising on status, target dates, and other demands on their time.
- Maintain referral and follow-up control logs to keep senior managers informed of impending actions and progress.
- Coordinate access to senior managers, set priorities for requests, and respond to inquiries or refer them to other staff members as needed.
- Prepare and edit correspondence, reports, presentations, and other documents, handling confidential and sensitive information with discretion.
- Manage expense reports, budgets, and other financial documents, and perform other administrative duties as required.
- Post-secondary diploma/degree in Business Administration, Communications, or a related field preferred.
- Minimum of 2 years of experience in an administrative support role.
- Exceptional organizational skills, attention to detail, and ability to prioritize tasks and manage multiple deadlines.
- Strong written and verbal communication skills, proficiency in Microsoft Office Suite, and ability to work independently and as part of a team.
- High level of discretion and confidentiality, strong problem-solving skills, and excellent interpersonal skills.
- A supportive work environment where you can be your best every day.
- Opportunities to stretch and develop your skills and career.
- A commitment to employment equity, diversity, and inclusion.
- A chance to work for a company that values safety, integrity, excellence, inclusion, and innovation.
At OPG, we're building, expanding, and innovating the equipment and technology that keeps Ontario powered with clean, reliable energy. If you're a motivated and detail-oriented individual who is passionate about delivering exceptional administrative support, we encourage you to apply for this exciting opportunity.
