Administrative Assistant

4 weeks ago

Vernon, British Columbia, Canada InOrbit Immigration Services Inc. Full time
Job Title: Administrative Assistant

We are seeking an organized and detail-oriented Administrative Assistant to join our team at InOrbit Immigration Services Inc.

Job Summary:

The Administrative Assistant will provide administrative support to our team, ensuring the smooth operation of our office. This includes tasks such as opening and distributing mail, recording and preparing meeting minutes, scheduling appointments, and answering telephone and electronic enquiries.

Key Responsibilities:
  • Provide administrative support to the team, including opening and distributing mail, and recording and preparing meeting minutes.
  • Schedule appointments and manage calendars.
  • Answer telephone and electronic enquiries, and respond to emails.
  • Order office supplies and maintain inventory.
  • Arrange travel and related itineraries.
  • Set up and maintain manual and computerized information filing systems.
  • Type and proofread correspondence, forms, and other documents.
  • Perform data entry.
Requirements:
  • 1 year to less than 2 years of experience in an administrative role.
  • College, CEGEP, or other non-university certificate or diploma from a program of 1 year to 2 years, or equivalent experience.
  • Excellent communication and organizational skills.
  • Ability to work in a fast-paced environment and prioritize tasks effectively.
Work Environment:

This is a hybrid role, with a mix of office and remote work.

Support for Newcomers and Refugees:

The Administrative Assistant will assist with the immediate settlement needs of newcomers and refugees, including housing, transportation, and other essential services.

Support for Youths:

The Administrative Assistant will offer mentorship, coaching, and networking opportunities for youth.

Support for Indigenous People:

The Administrative Assistant will offer mentorship, coaching, and networking opportunities for Indigenous workers.

Support for Visible Minorities:

The Administrative Assistant will offer mentorship programs that pair members of visible minorities with experienced employees.

Language:

The primary language of work is English.

Hours of Work:

35 hours per week.

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