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Cooperative Education and Student Employment Assistant

2 months ago

Victoria, British Columbia, Canada Camosun College Full time
Job Summary

Camosun College is seeking a highly organized and detail-oriented Cooperative Education and Student Employment Assistant to provide administrative support to the Co-op Education & Student Employment team. The successful candidate will be responsible for providing front-line services to students, employers, and the College community, ensuring the dissemination of information related to the work term process, and assisting with the coordination of departmental events.

Key Responsibilities
  • Student and Employer Contact and Support
    • Provide front-line services to external and internal clients, including acting as a liaison within the department and between the schools and other departments.
    • Ensure the dissemination of information related to the work term process by communicating and interacting with students, employers, and the College community to meet program needs.
    • Respond to and process a wide variety of inquiries received both in-person and via email, requiring a good understanding of CESE policy and procedures.
    • Review transcripts to ensure student eligibility.
    • Assist students with various employment processes and documentation.
    • Assemble and collate students' applications at closing of job postings, checking for accuracy and completeness, and submit packages to employers.
  • Administrative Support
    • Enter, retrieve, and compile data in the departmental database, and monitor its accuracy and currency.
    • Ensure the dissemination of relevant information to appropriate department/College personnel throughout the year, both electronically and in print.
    • Provide administrative support and coordination for recurring departmental activities, such as information sessions, mock interviews, etc., and for other departmental projects and initiatives as required.
    • Perform clerical duties, such as keyboarding, basic editing, photocopying, arranging meetings, mail distribution, phoning, etc.
    • Establish timelines and priorities for tasks.
    • Compose replies to correspondence.
    • Maintain security of sensitive and confidential documents and files.
    • Produce and complete forms and templates for administrative procedures, including proofing, formatting, and correcting of documents.
    • Make appointments and schedules departmental events and activities.
    • Attend meetings and take minutes.
    • Establish and maintain files pertaining to the departments concerned.
  • Departmental Operational Duties
    • Assist in the updating and maintenance of promotional material, advertising, and displays.
    • Ensure that adequate supplies of departmental materials, audio-visual materials, computer-based software, and similar resources are available, ordered, maintained, and organized, by coordinating information obtained from all key stakeholders on both campuses.