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Business Operations Assistant

3 months ago

Ottawa, Ontario, Canada UDKASH CORP. Full time
Job Overview

We are seeking a dedicated and organized Administrative Assistant to join our team at UDKASH CORP.. This role is essential in ensuring the smooth operation of our office and supporting various departments.

Employment Details
  • Job Type: Permanent
  • Working Language: English
  • Work Hours: 35 hours per week
QualificationsEducation
  • Completion of secondary (high) school graduation certificate
Work Environment
  • Health care institutions, facilities, or clinics
  • Business services sector
Financial Responsibility
  • Budget management between $1,500,001 - $4,000,000
Key Responsibilities
  • Organize and coordinate seminars, conferences, and meetings.
  • Assist in staff consultations and grievance handling.
  • Facilitate the HR department's activities to align with organizational objectives.
  • Manage information flow within the team.
  • Assess daily operations for efficiency.
  • Develop and enforce office policies and procedures.
  • Document and prepare minutes for meetings and events.
  • Establish and maintain office procedures and routines.
  • Oversee job classification and evaluation processes.
  • Design and implement recruitment strategies.
  • Schedule and confirm appointments.
  • Administer training and development initiatives.
  • Compile and analyze data and statistics.
  • Manage office supplies and inventory.
  • Organize staff consultations and grievance procedures.
  • Supervise payroll administration.
  • Set up and maintain both manual and digital filing systems.
  • Collaborate with the marketing team to convey marketing messages effectively.
  • Evaluate workplace environments and procedures to enhance safety and health.
Supervisory Responsibilities
  • Supervise a team of 3-10 individuals.
Technical Skills
  • Proficient in Google Docs, MS Excel, MS Outlook, MS PowerPoint, MS Windows, MS Word, and MS Office.
  • Experience with electronic mail systems.
Specialization Areas
  • Management of reports and records.
  • Contract administration.
  • Business process optimization.
Work Conditions
  • Ability to work independently and with attention to detail.
Personal Attributes
  • Strong oral communication skills.
  • Flexibility and adaptability.
  • Highly organized and reliable.
  • Team-oriented with a sense of accountability.
Experience Requirements
  • Minimum of 7 months to less than 1 year of relevant experience.