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Accounting Analyst

2 months ago

Kitchener, Ontario, Canada University of Waterloo Full time
Job Summary

The University of Waterloo is seeking a highly skilled Accounting Analyst to join our team. As an Accounting Analyst, you will be responsible for processing financial transactions, analyzing and executing month-end procedures, preparing account reconciliations, conducting various financial analyses to help with business development, assist/lead accounting related projects, and other financial related tasks as assigned.

Key Responsibilities
  • Financial Analysis
    • Prepare weekly, month-end as well as year-end journal entries accurately and in a timely manner, applying Generally Accepted Accounting Principles (GAAP) and following the university's finance policies for all units in the Point-of-Sale (POS) system.
    • Extract and examine data sets to create custom financial reports, including but not limited to internal financial statements designed for individual business units using retail-specific software, as well as the university's financial reporting system.
    • Analyze and apply historical trends to forecast and predict monthly budgeting amounts for year-to-date budgeting.
    • Process accounting transactions, providing timely reporting on and reconciling monthly balances, and working with customers/suppliers and POS staff to resolve any discrepancies.
    • Administer the University of Waterloo staff and faculty purchase payroll deduction program, calculating monthly interest and communicating appropriate deductions to the Payroll Department.
    • Month-end analysis on inventory adjustments, vendor price changes, margins, and inventory year-over-year variances.
  • Account Reconciliations
    • Reconcile various balance sheets and clearing accounts on a monthly basis following appropriate accounting principles.
    • Provide oversight on the POS gift card and deposit credit programs through monthly balancing against the university's general ledger accounts.
    • Balance retail general ledger sales and cost of goods sold amounts against the university's financial statements.
  • Daily Deposit and Reconciliations
    • Reconcile daily sales transactions, ensuring any overages and shortages are investigated and resolved in a timely manner.
    • Ensure cash controls are followed in all areas of the POS system.
    • Gain understanding and efficiency in fully integrated POS and inventory tracking systems to investigate and recommend solutions on any variances.
    • Independently resolve any interdepartmental queries regarding charges made to accounts.
    • Manage the petty cash fund for the department, including reimbursement and safe keeping.
    • Ensure adequate cash floats are maintained including oversight and periodic audits of total safe counts.
  • Assistant to the Manager, Accounting and Financial Analysis
    • Act as assistant for the Manager, Accounting and Financial Analysis with all aspects within the accounting office including Accounts Receivable, Accounts Payable, monthly and yearly inventory procedures, financial and any other ad hoc reporting.
    • Provide guidance and advice to all POS staff on appropriate revenue/expense recording procedures, following the university's financial policies.
    • Support yearly internal and external audits, providing source documentation as required.
    • Support HST activities, in accordance with the university's HST procedures as they relate to interdepartmental charges, rebates on varying purchases made for POS, and general sales.
    • Assist with accounting related projects and work as a lead when needed.
  • Collaboration
    • Interact regularly with all POS staff and support cross-promotion of products and services wherever possible.
    • Establish and maintain strong partnerships and relationships with units throughout the university and the affiliated and federated institutions of Waterloo that help POS achieve its goals, while ensuring that POS is represented professionally.
  • Customer Service
    • Commit to positive interactions with all customers and provide appropriate level of assistance regardless of situation or location.
    • Ensure that all accounting inquiries are handled in a professional, timely manner; and in cases the inquiries need to be redirected to other staff, the incumbent will ensure that the redirection is complete, and that the customer is not left without service.
    Qualifications
    • Post-secondary diploma or degree in accounting.
    • Progression toward or completion of an accounting designation is preferred.
    • At least three years of relevant financial experience.
    • Experience in a retail environment will be an asset.
    • Business acumen and analytical skills.
    • Critical thinking.
    • Excellent written and verbal communication skills.
    • Interpersonal skills and relationship-building.
    • Analytical mindset, ability to explain and apply accounting principles, and advanced technical skill.
    • MS Word: Intermediate.
    • MS Excel: Advanced.
    • Proficiency with computerized retail and database systems.