Office Support Specialist
20 hours ago
We are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at Olie's Repair. As an Office Administrative Assistant, you will provide administrative support to our office operations, ensuring the smooth day-to-day functioning of our business.
Key Responsibilities:- Schedule and Confirm Appointments: Schedule and confirm appointments for our team members, ensuring timely and efficient use of their time.
- Manage Training and Development Strategies: Assist in the development and implementation of training programs to enhance the skills and knowledge of our team members.
- Answer Telephone and Relay Messages: Answer incoming calls, respond to inquiries, and relay messages to the appropriate team members.
- Compile Data and Statistics: Gather and compile data, statistics, and other information to support business decisions and operations.
- Greet and Direct Visitors: Greet visitors, direct them to the appropriate team members or service areas, and provide general information about our business.
- Set Up and Maintain Filing Systems: Establish and maintain manual and computerized filing systems to ensure accurate and efficient record-keeping.
- Perform Data Entry: Enter data into our computer systems, ensuring accuracy and attention to detail.
- Provide Customer Service: Respond to customer inquiries, resolve issues, and provide excellent customer service to maintain a positive reputation for our business.
- Perform Basic Bookkeeping Tasks: Assist with basic bookkeeping tasks, such as invoicing, reconciliations, and expense tracking.
- Plan and Organize Daily Operations: Assist in planning and organizing daily operations, ensuring the smooth functioning of our business.
- Accessibility Accommodations: Provide physical, visual, and auditory accessibility accommodations to ensure equal access for all employees and visitors.
- Support for Newcomers and Refugees: Assist with settlement needs, language training, and social and labor market integration for newcomers and refugees.
- Support for Youth: Participate in youth employment programs, offer on-the-job training, and provide mentorship opportunities for youth.
- Support for Veterans: Participate in Veterans' employment programs, offer mentorship and coaching, and provide awareness training to create a welcoming work environment for Veterans.
- Support for Indigenous People: Develop relationships with Indigenous communities, offer mentorship and coaching, and provide cultural competency training.
- Support for Mature Workers: Apply hiring policies that discourage age discrimination, offer mentorship and coaching, and provide phased retirement options.
- Support for Visible Minorities: Apply hiring policies that discourage discrimination, offer mentorship programs, and provide diversity and cross-cultural training.
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