Event Coordinator

3 weeks ago

Caledon Village, Ontario, Canada Mount Alverno Resort and Retreat Full time
About the Role

We are seeking a highly organized and detail-oriented Event Coordinator to join our team at Mount Alverno Resort and Retreat. As an Event Coordinator, you will be responsible for planning and executing conferences, meetings, and special events.

Key Responsibilities
  • Financial Management
    • Assist in preparing financial reports to ensure accurate budgeting and forecasting.
    • Prepare, present, and manage budgets to ensure successful event execution.
  • Event Planning
    • Promote conference and meeting services or special events to attract clients and increase revenue.
    • Co-ordinate and monitor conference and meeting activities, ensuring seamless execution.
    • Plan and arrange for accommodation and transportation services for event attendees.
  • Logistics and Operations
    • Determine requirements for hospitality services, signage, multi-media equipment, printing, and other technical services, and arrange for and manage contracts for these services.
    • Co-ordinate set-ups, staging, seating, parking, communication systems, and other details for special events.
  • Communication and Marketing
    • Develop registration systems and information materials to promote events and increase attendance.
    • Plan for traffic and crowd control and security to ensure a safe and enjoyable experience for attendees.
    • Plan for social events and guest programs to enhance the overall event experience.
  • Administrative Tasks
    • Develop policies and procedures to ensure efficient event execution.
    • Prepare final financial and other reports to ensure accurate record-keeping.
Requirements
  • Education
    • College, CEGEP, or other non-university certificate or diploma from a program of 1 year to 2 years.
  • Computer and Technology Knowledge
    • MS Access
    • MS Excel
    • MS Office
    • MS Outlook
    • MS PowerPoint
    • MS Word
    • MS Windows
  • Work Conditions and Physical Capabilities
    • Attention to detail
    • Work under pressure
    • Tight deadlines
    • Fast-paced environment
  • Personal Suitability
    • Accurate
    • Client focus
    • Efficient interpersonal skills
    • Excellent oral communication
    • Excellent written communication
    • Flexibility
    • Initiative
    • Organized
    • Team player
  • Experience
    • 1 year to less than 2 years
    • Durée de l'emploi: Permanent
    • Langue de travail: Anglais
    • Heures de travail: 35 to 40 hours per week

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