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Office Administration Specialist

2 months ago

Toronto, Ontario, Canada 1980119 ONTARIO INC Full time
Position Overview

The Office Administration Specialist plays a crucial role in ensuring the smooth operation of our business processes at 1980119 ONTARIO INC. This position requires a detail-oriented individual who can manage various administrative tasks efficiently.

Educational Requirements
  • Completion of a college, CEGEP, or other non-university certificate or diploma program lasting 1 to 2 years
  • Alternatively, equivalent work experience is acceptable
Key Responsibilities
  • Document and prepare minutes for meetings, seminars, and conferences
  • Coordinate and confirm appointments
  • Manage incoming calls and relay messages
  • Oversee the analysis of employee-related data
  • Compile and organize data, statistics, and other relevant information
  • Supervise the preparation of various reports
  • Provide advisory support to senior management
  • Order and maintain office supplies and inventory
  • Establish and manage both manual and digital filing systems
  • Type and proofread various documents and correspondence
  • Conduct research as needed
  • Perform data entry tasks
  • Plan, organize, direct, control, and evaluate daily operational activities
Technical Skills
  • Proficient in Google Docs
  • Experienced with MS Excel, MS Outlook, MS Windows, and MS Word
  • Familiar with MS Office Suite and Adobe Acrobat Reader
  • Skilled in electronic mail communication
Specialization Areas
  • Correspondence management
  • Report and record keeping
  • Invoice processing
  • Data visualization through charts, tables, graphs, and diagrams
Screening Questions
  • Do you possess prior experience in this field?
  • What is your current area of study?
  • What is your highest level of education achieved?
Experience Requirement

1 to less than 2 years of relevant experience is preferred.

Benefits
  • Comprehensive dental plan
  • Health care plan

Employment Duration: Permanent

Working Language: English

Work Hours: 37.5 hours per week