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Department Support Specialist

2 months ago

Saskatoon, Saskatchewan, Canada University of Saskatchewan Full time
Job Summary

We are seeking a highly organized and detail-oriented Department Support Specialist to provide administrative support to the Department of Medicine at the University of Saskatchewan.

Key Responsibilities
  • Provide day-to-day administrative support to the department, including postgraduate subspecialty programs.
  • Coordinate meetings, events, and catering, and prepare agendas and minutes.
  • Maintain databases and templates, and prepare correspondence.
  • Track and order office supplies.
  • Generate schedules and monitor changes to resident schedules.
  • Participate in the implementation of training processes, including organizing rotations and disseminating information to applicants.
  • Track learner assignments and assist during resident orientation.
  • Work with Program Directors to ensure efficient delivery of educational rounds.
  • Coordinate and attend events and exams, managing scheduling needs.
  • Ensure timely dissemination and collection of resident assessments.
  • Compile reports and program correspondence.
  • Prepare program calendar and resident manuals.
  • Create and maintain resident records efficiently.
  • Review and submit travel expense claims.
  • Develop and generate necessary documents and participate in the accreditation process.
  • Ensure all work is compliant with University and College policies and procedures, applicable regulations, and accreditation standards.
Requirements
  • Completion of Grade 12 and a recognized one-year post-secondary business/administrative program.
  • Three to five years of related experience in a University setting in an administrative role.
  • Knowledge of Royal College Residency Training Programs and proficient writing, typing, and communication skills.
  • Experience in Microsoft Word, Excel, Sharepoint, Concur, and One45.
Skills
  • Ability to work independently and collaboratively in a highly confidential team environment.
  • Coordinating and undertaking multiple projects with competing demands and deadlines.
  • Exceptional interpersonal and communication skills.
  • Display an enthusiastic and self-motivated work-ethic.
  • Ability to recognize and recommend change in program policies/procedures.
  • Exceptional organizational, problem-solving, and decision-making skills.
  • Knowledge of office software, including MS office, Excel, Internet, and E-mail, SharePoint, One45 Software, and other applicable University of Saskatchewan software.