Event Coordination Specialist

3 months ago

Regina, Saskatchewan, Canada University of Regina Full time

Position Overview

Embark on a rewarding journey as the Event Coordination Specialist. Your innovative mindset, exceptional organizational abilities, and meticulous attention to detail will contribute to crafting remarkable experiences, fostering partnerships, and shaping the future of our institution. Each event you orchestrate will leave a significant mark, enhancing the university's reputation and supporting its ongoing achievements.

In your role as the Event Coordination Specialist, you will be tasked with planning a diverse array of outstanding events during the celebration of our milestone anniversary and beyond. Your main goal is to engage the university with essential stakeholders and the communities we serve while establishing valuable connections. By designing thoughtfully curated events, you will facilitate meaningful interactions among various key participants, including university leadership, faculty and staff, current and former students, alumni, donors, elected officials, business and community leaders, media representatives, and other community stakeholders. Furthermore, you will be responsible for conceptualizing and managing large-scale events, particularly the Signature Events. These gatherings will not only strengthen relationships but also advance the institution's strategic objectives and enhance its standing as a premier post-secondary institution.

Key Responsibilities: Communication Management: Develop and coordinate all communication initiatives, including sending invitations to distinguished guests and creating promotional strategies to boost attendance. Ensure timely dissemination of special notices and updates to the intended audience. Assist in preparing speaking notes for key presenters to align their messages with event goals. Stakeholder Engagement: Serve as the primary liaison, cultivating and maintaining positive relationships with key stakeholders. Effectively manage stakeholder expectations throughout the event planning and execution processes. Recognize stakeholder contributions and ensure their needs are met. Financial Management: Develop and oversee event budgets, allocating resources judiciously and monitoring expenditures. Track project budgets, ensuring alignment with allocated resources, and provide regular, accurate financial updates to stakeholders. Contribution to Community Engagement: Collaborate with decision-makers and stakeholders to enhance the university's community engagement initiatives. Facilitation of Collaboration: Act as a conduit between faculty and staff members, promoting effective communication, soliciting input, and coordinating contributions for events. Flexibility and Additional Duties: Embrace adaptability to undertake additional responsibilities aligned with the university's objectives. Demonstrate commitment to the institution's success by responding to evolving needs and priorities. Additional Responsibilities: Be prepared to take on related tasks as assigned – your role is dynamic and essential to our success. Why Join Our Team? At the University of Regina, we are more than just an educational institution – we are a community. Join our team and enjoy: Meaningful Impact: Your efforts directly contribute to creating a better environment for students, faculty, and staff by assisting the university in connecting with communities and securing their support. Professional Development: We support your growth, offering opportunities for advancement and learning. Work-Life Balance: We prioritize your well-being and recognize the importance of your personal life. Dynamic and Inclusive Environment: We value diversity and inclusivity. You'll be part of a team that celebrates different perspectives, backgrounds, and experiences, making every day an opportunity for personal growth. Culture of Innovation: We encourage fresh ideas and innovative thinking. Competitive Compensation: We offer a competitive compensation package and benefits to reward your talent, including Health/Dental/Vision Benefits, flexible spending accounts, Defined Contribution Pension Plans, and more. Your multifaceted role will be crucial in driving impactful events and fostering strong community ties while contributing to the overarching success of our institution.

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