Project Coordinator, Digital Transformation Specialist

3 days ago

Kelowna, British Columbia, Canada Interior Health Authority Full time
About the Role

We are seeking an experienced Project Coordinator to join our Digital Transformation team at Interior Health Authority. As a key member of our team, you will play a crucial role in supporting technology upgrade initiatives and ensuring the successful implementation of digital solutions.

Key Responsibilities
  • Coordinate and organize workflow to ensure efficient project delivery
  • Collect and analyze relevant information to inform project decisions
  • Provide input on systems testing strategies and evaluate testing outcomes
  • Design and create correspondence, documents, presentations, and spreadsheets to support project implementation
  • Assist with the development and implementation of Digital Transformation technologies and activities across Interior Health
  • Support the retrieval, analysis, and presentation of strategic information to inform operational decision-making
  • Provide assistance for the efficient and effective use of approved physical, financial, and human resources
  • Guide and coordinate activities within assigned areas to support project goals and objectives
Typical Duties and Responsibilities
  • Monitor and measure the overall effectiveness of technology upgrade responsiveness and outputs against defined project standards/outcomes
  • Manage project tasks consistent with accepted standard methodologies to ensure successful and coordinated completion of project milestones
  • Accountable for provincial liaison for tasks management for the Digital Transformation projects
  • Research and make recommendations to the development of systems for workflow and documentation, prioritize activities, and follow up on action plans and deliverables
  • Organize and manage the various parts of a project to ensure its success, including assigning and monitoring daily tasks and communication, creating reports and updates for the project manager and other members of management
  • Manage resources within an assigned budget by reviewing financial and statistical reports from applicable systems, monitor expenditures and report variances, and provide recommendations and input to the Manager/Designate
  • Support the management and oversee program delivery teams to deliver work per plan and scope, including reviewing, verifying, and reconciling timekeeping records, overseeing associated labour costs, verifying eligibility and entitlements for all time off requests, and answering inquiries related to the planning and processing of vacation information
  • Assist in the development of project implementation and work plans for the Digital Transformation team, including the identification of key partners, critical timeframes, and processes required to ensure effective identification of program requirements
  • Coordinate activities associated with committees, working groups, and task groups, including collating and reporting progress on key initiatives
  • Provide assistance on project implementation by identifying, collecting, and analyzing relevant information related to systems testing, completing test plan cases, and providing input and recommendations on the evaluation of systems testing
  • Accountable for all administrative logistics for meetings, events, education sessions, workshops, video conferences, and teleconferences, including appropriate space, equipment, and materials
  • Liaise with HR and other partners to write and review new policies and processes that may impact day-to-day operations as a result of technology upgrades
  • Develop and collate project materials for senior leadership, including briefing notes, formal reports, spreadsheets, graphs, flow charts, and statistics
  • Compile and coordinate the dissemination of information and knowledge related to Digital Transformation team projects
  • Accountable for ad hoc requests for information, answer emails, and re-direct queries as required
  • Support the financial management of the project by tracking all invoices and costing with finance and creating summary reports as requested
  • In alignment with IH's Occupational Health & Safety Program, employees shall adhere to all Occupational Health and Safety policies and procedures at all times and attend all required training
  • Perform other related duties as required

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