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Project Coordinator, Digital Transformation Specialist
2 months ago
In accordance with established vision and values of the Interior Health Authority, the Project Coordinator is responsible for working collaboratively to support technology upgrade initiatives within the Digital Transformation team.
Key Responsibilities- Coordinate and organize workflow to ensure efficient and effective project delivery.
- Collect and analyze relevant information to inform project decisions and strategies.
- Provide input on systems testing strategies and evaluate testing outcomes to ensure successful project implementation.
- Design and create correspondence, documents, presentations, and spreadsheets to support project authorization and decision-making.
- Assist with the development and implementation of Digital Transformation technologies and activities across the Interior Health Authority.
- Support the retrieval, analysis, and presentation of strategic information to help identify best practice processes that are required to support operational decision-making.
- Provide assistance for the efficient and effective use of approved physical, financial, and human resources.
- Guide and coordinate activities within assigned areas to support the goals and strategic direction of the Interior Health Authority.
- Monitor and measure the overall effectiveness of technology upgrade responsiveness and outputs against defined project standards/outcomes.
- Manage project tasks consistent with accepted standard methodologies to ensure successful and coordinated completion of project milestones.
- Accountable for provincial liaison for tasks management for the Digital Transformation projects.
- Research and make recommendations to the development of systems for workflow and documentation, prioritizing activities and following up on action plans and deliverables.
- Organize and manage the various parts of a project to ensure its success, including assigning and monitoring daily tasks and communication, creating reports and updates for the project manager and other members of management.
- Manage resources within an assigned budget by reviewing financial and statistical reports from applicable systems, monitoring expenditures and reporting variances, and providing recommendations and input to the Manager/Designate.
- Support the management and oversight of program delivery teams to deliver work per plan and scope, including reviewing, verifying, and reconciling timekeeping records, overseeing associated labour costs, verifying eligibility and entitlements for all time off requests, and answering inquiries related to the planning and processing of vacation information.
- Assist in the development of project implementation and work plans for the Digital Transformation team, including identifying key partners, critical timeframes, and processes required to ensure effective identification of program requirements.
- Coordinate activities associated with committees, working groups, and task groups, including collating and reporting progress on key initiatives.
- Provide assistance on project implementation by identifying, collecting, and analyzing relevant information related to systems testing, completing test plan cases, and providing input and recommendations on the evaluation of systems testing.
- Accountable for all administrative logistics for meetings, events, education sessions, workshops, video conferences, and teleconferences, including appropriate space, equipment, and materials.
- Liaise with HR and other partners to write and review new policies and processes that may impact day-to-day operations as a result of technology upgrades.
- Develop and collate project materials for senior leadership, including briefing notes, formal reports, spreadsheets, graphs, flow charts, and statistics.
- Compile and coordinate the dissemination of information and knowledge related to Digital Transformation team projects.
- Accountable for ad hoc requests for information, answering emails, and re-directing queries as required.
- Support the financial management of the project by tracking all invoices and costing with finance and creating summary reports as requested.
- In alignment with the Interior Health Authority's Occupational Health & Safety Program, employees shall adhere to all Occupational Health and Safety policies and procedures at all times and attend all required training. Employees are responsible to report any identified hazards, unsafe conditions, or incidents to the manager or supervisor immediately.
