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Accounting Operations Supervisor

2 months ago

Vancouver, British Columbia, Canada Seaspan ULC Full time

Position Overview

The Accounting Operations Supervisor plays a crucial role in managing the Corporate Accounting Transaction Services Team, overseeing both accounts payable and accounts receivable functions. This position entails responsibility for sub-ledger oversight, account reconciliations, and the accurate recording of financial transactions, alongside internal and external reporting obligations.

The Supervisor will prioritize the management of daily operations, guiding a team of unionized Accounting Clerks with the assistance of a Team Lead. Responsibilities include reviewing weekly A/P and A/R batches, resolving issues with Approvers across the organization, and aiding in reconciliations and complex A/P matters as directed by the Manager.

This role reports directly to the Manager of Accounting Operations and supervises a team comprising a Team Lead, two Senior Accounting Clerks (Grade VI), nine Senior Accounting Clerks (Grade IV), and one Junior Accounting Clerk (Grade III).

Key Responsibilities

  • Oversee daily functions of the Accounting Operations Team, ensuring adequate staff coverage and task fulfillment.
  • Conduct performance evaluations, providing constructive feedback and development suggestions to accounting staff.
  • Collaborate with Human Resources on various employee-related matters concerning the MoveUp Union.
  • Ensure timely and precise processing of accounts payable transactions.
  • Review and post batches, accruals, and adjustments prepared by the accounting team.
  • Administer the Accounts Payable system, addressing setups, issues, and resets.
  • Facilitate weekly payment runs and manage processes following cheque issuance.
  • Monitor key performance indicators and establish troubleshooting guidelines.
  • Approve and post manual match batches for wire transactions.
  • Verify bank details for new vendors or modifications.
  • Maintain cheque listings and generate reports for fraud protection.
  • Assist in tax filing and payment processes (GST, PST, corporate, payroll).
  • Oversee month-end closing of A/P and A/R modules, ensuring reconciliation with the general ledger.
  • Manage remote cheque deposit functions and stop payment requests.
  • Reconcile various accounts and maintain balance sheet documentation monthly.
  • Support annual audits by preparing necessary working papers and responding to inquiries.
  • Prepare weekly accounts payable estimates and forecasts.
  • Contribute to the development and documentation of policies and procedures for accounts payable, receivable, and invoicing.
  • Generate additional reports and analyses as required.

Qualifications

  • Bachelor's degree in Business Administration, Accounting, or a related field is preferred.
  • Progress towards a professional accounting designation (CPA) is advantageous.
  • A minimum of 5 years of progressive accounting experience, including account reconciliations and management of A/P and A/R.
  • At least 3 years of experience in team management, preferably with unionized staff.
  • Familiarity with JD Edwards Enterprise One (ERP) and Business Intelligence systems.
  • Strong customer service orientation, self-motivated, and proactive.
  • Excellent analytical skills for managing complex account reconciliations.
  • Strong organizational and time-management capabilities.
  • Team-oriented with the ability to prioritize multiple tasks effectively.
  • Comprehensive understanding of financial practices and procedures.
  • Ability to work independently under tight deadlines.
  • Knowledge of auditing and IT functions is beneficial.
  • Exceptional oral and written communication skills.
  • Proven ability to lead and motivate staff to enhance productivity.

Why Join Us?

  • This is a full-time, permanent role offering job stability as we engage in long-term projects.
  • In addition to a competitive salary, the position includes an annual bonus and pension plan matching.
  • We provide a comprehensive health and wellness benefits package, including extensive healthcare options, dental, vision, life insurance, and more.
  • Parking is provided, and we offer a complimentary shuttle service for employees using public transit.

The estimated salary for this position ranges from $90,000 to $110,000, depending on the candidate's experience and qualifications.

About Us

Seaspan Shipyards is recognized as one of North America's leading shipyards, offering a full spectrum of services including new construction, conversion, refit, repair, and life-cycle maintenance for various vessels. Our operations encompass multiple shipyards, each dedicated to excellence in service delivery.

Seaspan is committed to fostering an inclusive workplace and encourages applications from all qualified individuals, including women, members of visible minorities, Indigenous persons, and persons with disabilities.