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Office Coordinator

2 months ago

Oakville, Ontario, Canada THE SMART RENOVATIONS INC Full time
Job Summary

We are seeking a highly organized and detail-oriented Office Coordinator to join our team at THE SMART RENOVATIONS INC. As an Office Coordinator, you will be responsible for providing administrative support to our office operations, ensuring the smooth day-to-day functioning of our business.

Key Responsibilities
  • Administrative Support
    • Provide administrative assistance to our office staff, including answering phones, responding to emails, and preparing correspondence.
    • Manage and maintain accurate records and files, both physical and digital.
  • Office Operations
    • Coordinate and plan for office services, including accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance, and security services.
    • Assist in the preparation of operating budgets and maintain inventory and budgetary controls.
  • Communication and Reporting
    • Assemble data and prepare periodic and special reports, manuals, and correspondence.
    • Perform data entry and maintain accurate and up-to-date records.
  • Training and Development
    • Train staff on new procedures and policies.
  • Conflict Resolution
    • Resolve conflict situations in a professional and timely manner.
  • Payroll Administration
    • Oversee payroll administration, including processing payroll, managing benefits, and ensuring compliance with relevant laws and regulations.
  • Budgeting and Financial Management
    • Plan and control budget and expenditures, ensuring that our office operations are running efficiently and effectively.
Requirements
  • Education
    • Secondary (high) school graduation certificate.
  • Experience
    • 1 year to less than 2 years of experience in an administrative role.
  • Language
    • Fluent in English.
  • Work Hours
    • 35 hours per week.
Working Conditions

This is a permanent full-time position. The successful candidate will be required to work in a fast-paced office environment and will be expected to maintain confidentiality and discretion at all times.