Event Coordinator

3 days ago

Vancouver, British Columbia, Canada Canucks Full time

Job Summary:

The Event Manager is responsible for overseeing all aspects of event planning and execution at Rogers Arena. This includes coordinating with event producers, concert promoters, and touring personnel to ensure a seamless experience for attendees.

Key Responsibilities:

  • Develop and implement event plans, including production schedules, budget tracking, and timelines.
  • Establish and maintain positive relationships with clients, event producers, and internal teams to ensure successful event execution.
  • Coordinate with vendors and suppliers to secure the best resources for events.
  • Work with ticketing administrators and concert promoters to set up events, including venue configuration and production requirements.
  • Oversee event day operations, ensuring all needs are met while adhering to venue policies and procedures.
  • Prepare event costings and documentation, including event details and work orders.
  • Liaise with security and guest service managers to coordinate staff deployments and briefings.
  • Participate in staff briefings and respond to guest, staff, and emergency situations as required.
  • Work with the finance department to prepare event financial billings for settlements.
  • Review event reports and document event information through ISS.
  • Review and participate in the negotiation of vendor and supplier contracts.
  • Prepare post-event summaries.

Requirements:

  • Post-secondary degree or diploma in a related field, such as event management, sport management, or business administration.
  • Three years of experience in large live event production, services, and management.
  • Experience working in a similar venue, such as an arena.
  • Strong knowledge of arena infrastructures and production requirements.
  • Productivity, accountability for results, and team effectiveness.
  • Ability to handle multiple and diverse projects and tasks.
  • Self-motivated and articulate, with excellent written and verbal communication skills.
  • Proficient in MS Office, Google, and ISS-related databases.
  • Ability to make decisions under pressure, tight deadlines, or financial constraints.
  • Ability to work in a team environment and adapt to changing circumstances.
  • Experience with production and technical personnel is an asset.
  • Experience in managing part-time staff in a unionized environment is an asset.

Canucks Sports & Entertainment:

We value unique perspectives, ideas, and creativity that support a diverse, inclusive, respectful, collaborative, and fun work environment. We strive to create a workforce that is inclusive, equitable, and represents our beautiful, unique community.

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