Project Coordinator in Construction Management

4 weeks ago

Laval, Quebec, Canada Groupe Montoni Full time

Project Administrative Assistant

Reporting directly to the Chief of Project Administration, the Project Administrative Assistant will work closely with project managers to deliver essential support for administrative functions and communications necessary for construction initiatives, adhering to established protocols and deadlines.

Key Responsibilities:

  • Facilitate communication among the administrative team, construction sites, and subcontractors.
  • Oversee the processes for site openings and closures, including the preparation of technical documentation.
  • Coordinate follow-up actions with subcontractors.
  • Prepare and document purchase orders and contracts related to projects.
  • Ensure that plans are accessible to subcontractors through Procore.
  • Manage monthly billing requests from subcontractors.
  • Handle incoming calls and take messages as needed.
  • Format documents to align with company and project standards, and perform clerical duties such as purchase orders, correspondence, filing, and meeting documentation.
  • Execute other related responsibilities as assigned.

Qualifications:

  • DEC or AEC in Administration or a comparable mix of education and experience.
  • Minimum of 3 years of relevant experience in project administration, ideally within the construction or real estate sectors.
  • Proficient in Microsoft Office applications.
  • Familiarity with Procore software is advantageous.
  • Strong verbal and written communication skills.

Essential Skills:

  • Integrity and ethical conduct.
  • Meticulous attention to detail.
  • Strong organizational and time management capabilities.
  • Effective communication and interpersonal skills.
  • Excellent analytical and planning abilities.
  • Capacity to manage multiple projects under tight deadlines.
  • Dynamic, proactive, and adept at problem-solving.

At Groupe Montoni, we offer a comprehensive compensation package that includes ongoing training, employer-contributed retirement savings, extensive insurance coverage, flexible hybrid work schedules, team-building activities, modern fitness facilities, on-site vehicle services, parking options, and a location conveniently accessible by public transport.

If you are interested in contributing to the success of Groupe Montoni, we encourage you to submit your CV through our job posting.

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