Administrative Office Coordinator

3 weeks ago

Markham, Ontario, Canada Bari Medicine Professional Corporation Full time
Position Overview

The Office Operations Supervisor plays a crucial role in ensuring the efficient functioning of our medical clinic. This position requires a blend of leadership, organizational skills, and a keen attention to detail.

Qualifications
  • Education: Completion of a college or CEGEP program, or equivalent non-university certification (1-2 years).
  • Experience: A minimum of 1 year, preferably in a supervisory role.
Work Environment

The role is set within a fast-paced medical clinic, where adaptability and effective communication are essential.

Key Responsibilities
  • Formulate specific strategies to prioritize and manage tasks effectively.
  • Organize workflows to ensure timely completion of responsibilities.
  • Train and mentor staff on operational duties and clinic policies.
  • Compile and present operational reports as required.
  • Oversee the functionality of equipment and resolve any technical issues.
  • Address workplace challenges, offering technical guidance and recommending improvements to enhance productivity and quality.
  • Coordinate, delegate, and assess the work of team members.
  • Manage procurement of materials, equipment, and supplies.
  • Schedule and oversee maintenance and repair tasks.
  • Collaborate with other departments to streamline operations.
  • Establish and manage work schedules and procedures.
Supervisory Responsibilities

The Office Operations Supervisor will oversee a team of 5-10 individuals, including:

  • Administrative clerks
  • General office clerks
  • Telephone operators
  • Typists and word processing operators
Technical Proficiency

Familiarity with the following software is essential:

  • MS Excel
  • MS Outlook
  • MS Word
  • QuickBooks
Work Conditions

The position demands a high level of attention to detail and the ability to thrive in a dynamic environment.

Personal Attributes

The ideal candidate will be:

  • Highly organized
Benefits

We offer a comprehensive benefits package that includes:

  • Dental plan
  • Health care plan
  • Vision care benefits
Additional Perks
  • Free parking available
  • Permanent position with flexible hours (30 to 37.5 hours per week)

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