Office Support Specialist

1 week ago

Hamilton, Ontario, Canada Sab 13Ji tax and accounting services Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Sab 13Ji tax and accounting services. As an Administrative Assistant, you will play a critical role in supporting our office operations and ensuring the smooth day-to-day functioning of our business.

Key Responsibilities
  • Scheduling and Coordination: Schedule and confirm appointments, meetings, and events, ensuring that all necessary details are communicated to relevant parties.
  • Communication and Reception: Answer telephone calls, relay messages, and respond to electronic enquiries in a professional and courteous manner.
  • Office Administration: Maintain accurate and up-to-date records, files, and databases, ensuring that all information is secure and easily accessible.
  • Supply Management: Order office supplies and materials, and maintain inventory levels to ensure that the office is well-stocked and equipped.
  • Customer Service: Greet clients and visitors, provide information and assistance, and direct them to relevant contacts or service areas.
  • Document Preparation: Type, proofread, and prepare correspondence, forms, and other documents, ensuring that all materials are accurate and professional.
  • Data Entry: Enter data into computer systems, maintaining accurate and up-to-date records.
  • Client Support: Provide ongoing support to clients, responding to their inquiries and concerns in a timely and professional manner.
Requirements
  • Education: Secondary (high) school graduation certificate or equivalent.
  • Experience: 7 months to less than 1 year of experience in an administrative role or equivalent experience.
  • Personal Suitability: Flexibility, organized, and ability to work in a fast-paced environment.
Working Conditions
  • Work Term: Permanent.
  • Work Language: English.
  • Hours: 30 to 40 hours per week.

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