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Administrative Coordinator

2 months ago

BaieD'Urfé, Canada ViaChem Inc Full time
About ViaChem Inc

We are a leading manufacturer of industrial chemicals, and we are seeking an experienced Administrative Coordinator to join our team.

Job Summary

The Administrative Coordinator will be responsible for coordinating the flow of information within the team, directing and controlling daily operations, and evaluating daily operations to ensure efficiency and productivity.

Key Responsibilities
  • Coordinate and Manage the flow of information within the team, ensuring timely and accurate communication.
  • Direct and Control daily operations, including supervising other workers and training staff.
  • Evaluate and Improve daily operations to identify areas for improvement and implement changes to increase efficiency and productivity.
  • Motivate and Engage staff to achieve team goals and objectives.
  • Plan and Organize daily operations, including opening and distributing mail and other materials.
  • Supervise and Train other workers to ensure they have the necessary skills and knowledge to perform their duties.
  • Establish and Implement policies and procedures to ensure compliance with company standards and regulations.
  • Record and Prepare minutes of meetings, seminars, and conferences.
  • Plan, Develop, and Implement recruitment strategies to attract and retain top talent.
  • Manage Contracts and ensure compliance with company policies and procedures.
  • Answer Telephone and Relay telephone calls and messages.
  • Answer Electronic Enquiries and respond to customer inquiries in a timely and professional manner.
Requirements
  • 2 years to less than 3 years of experience in an administrative role.
  • Excellent Communication and interpersonal skills.
  • Ability to Work Independently and as part of a team.
  • Fast-paced Environment and ability to work under pressure.
  • Attention to Detail and ability to multitask.
  • Excellent Oral and Written Communication skills.
  • Flexibility and ability to adapt to changing priorities.
  • Judgement and ability to make sound decisions.
  • Organized and able to prioritize tasks effectively.
  • Team Player with a client-focused approach.
  • Reliability and ability to maintain confidentiality.
  • Time Management skills and ability to meet deadlines.
  • Adaptability and ability to learn new skills quickly.
  • Accountability and ability to take ownership of tasks and responsibilities.
  • Dependability and ability to maintain a high level of productivity.
What We Offer
  • Free Parking available on site.
  • Support for Newcomers and Refugees with foreign credential recognition.
  • Support for Youths with on-the-job training tailored to their needs.
  • Support for Veterans with flexible onboarding options.
  • Supports for Visible Minorities with diversity and cross-cultural training.