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Office Coordinator

3 months ago

Vancouver, British Columbia, Canada HNPA architecture and planning Full time
Position Overview

We are seeking a dedicated Administrative Assistant to support our operations at HNPA Architecture and Planning. This role is essential in ensuring the smooth functioning of our office environment.

Employment Details
  • Job Type: Permanent
  • Working Language: English
  • Work Hours: 30 hours per week
QualificationsEducation
  • Completion of a college, CEGEP, or other non-university certificate or diploma program of 1 to 2 years
  • Equivalent experience may also be considered
Work Environment
  • Consulting firm
  • Architectural firm
Key Responsibilities
  • Develop and enforce office policies and procedures
  • Document and prepare minutes for meetings, seminars, and conferences
  • Organize and confirm appointments
  • Manage telephone communications and relay messages
  • Respond to electronic inquiries
  • Gather and compile data, statistics, and relevant information
  • Order and manage office supplies and inventory
  • Coordinate travel arrangements and itineraries
  • Establish and maintain both manual and digital filing systems
  • Type and proofread various documents, including correspondence and forms
  • Conduct data entry tasks
  • Collaborate with the marketing team to convey marketing messages effectively
  • Maintain and oversee the digital database
Technical Skills
  • Proficient in Google Docs
  • MS Excel
  • MS Outlook
  • MS PowerPoint
  • MS Windows
  • MS Word
  • Adobe Photoshop
  • MS Office Suite
  • Adobe Acrobat Reader
  • Adobe Illustrator
  • AutoCAD
  • InDesign
  • SketchUp
Related Experience
  • Experience in architecture is preferred
Specialization
  • Focus on architectural design
Personal Attributes
  • Strong multitasking abilities
  • Excellent verbal communication skills
  • Adaptability and flexibility
  • Highly organized
  • Team-oriented
  • Attention to detail and accuracy
  • Reliable and dependable
  • Effective time management skills
  • Quick learner
Screening Questions
  • Are you legally authorized to work in Canada?
  • Do you have prior experience in this field?
Experience Requirement
  • 7 months to less than 1 year of relevant experience
Health Benefits
  • Dental plan
  • Health care plan
  • Coverage for paramedical services
  • Vision care benefits