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Senior Executive Assistant

3 months ago

Nova Scotia, Canada Canadian Solar Full time

Key Responsibilities:

  • Coordinate and oversee travel arrangements, including itineraries and accommodations for the Vice President, ensuring seamless travel experiences.
  • Prepare and submit expense reports for reimbursement, maintaining precise records and facilitating timely processing.
  • Assist in managing the Vice President's calendar by organizing meetings, appointments, and events, promptly resolving any scheduling conflicts.
  • Engage in a hybrid work model, with the expectation of being present in the office approximately 50% of the time.
  • Provide support in a modern, collaborative environment.
  • Handle confidential information with discretion, maintaining the privacy of executive matters and company data.
  • Serve as a liaison between the Vice President and both internal and external stakeholders, ensuring effective communication and relationship management.
  • Draft, proofread, and format various documents and reports, ensuring accuracy and professionalism.
  • Prioritize and manage tasks and projects for the Vice President, ensuring timely completion aligned with business goals.
  • Conduct research and analysis on diverse topics as requested by the Vice President, offering insights and recommendations based on findings.
  • Utilize advanced skills in Microsoft Excel and PowerPoint to create and manage reports, presentations, and other documentation.
  • Collaborate with the Inside Sales team to prepare reports, analyze data, and develop presentations that support sales initiatives and strategic goals.
  • Assist in the planning of global and regional events, including business review meetings and trade shows.

Qualifications:

  • 4-6 years of experience in an administrative or executive support capacity, emphasizing travel coordination, expense management, and scheduling.
  • Intermediate to advanced proficiency in Microsoft Office, particularly Excel and PowerPoint.
  • Experience in data analysis, report generation, and presentation development is essential.
  • Ability to maintain a flexible schedule, including in-office presence as required.
  • Strong verbal and written communication skills, with the ability to interact effectively with colleagues, vendors, and senior management.
  • Exceptional organizational skills, attention to detail, and the ability to manage multiple tasks and priorities simultaneously.

Compensation & Benefits:

Canadian Solar offers a competitive salary along with a comprehensive benefits package, including a performance bonus based on annual objectives. Our generous benefits include a Retirement Plan, medical/dental/life/disability coverage, vacation, and sick leave.

Canadian Solar Inc. is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, or veteran status.