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Executive Administrative Specialist

3 months ago

Abbotsford, British Columbia, Canada ON TIME PARTY RENTALS LTD. Full time
Job Overview

We are seeking a dedicated Administrative Assistant to join our team at ON TIME PARTY RENTALS LTD. This is a permanent position with a focus on providing exceptional support in a fast-paced environment.

Employment Details
  • Job Type: Permanent
  • Working Language: English
  • Hours: 35 hours per week
QualificationsEducation
  • Completion of secondary (high) school graduation certificate is required.
Experience
  • 1 to 2 years of relevant experience is preferred.
Key Responsibilities
  • Organize and coordinate events such as seminars and conferences.
  • Manage and oversee budget planning and expenditures.
  • Supervise and guide other staff members.
  • Develop and enforce office policies and procedures.
  • Provide training and support to new employees.
  • Document and prepare minutes for meetings and events.
  • Establish and maintain effective office procedures and routines.
  • Plan and implement recruitment strategies.
  • Schedule and confirm appointments efficiently.
  • Handle contracts and manage training initiatives.
  • Answer and relay telephone calls and messages.
  • Compile and analyze employee data and information.
  • Respond to electronic inquiries and manage communication strategies.
  • Prepare reports and provide advice to senior management.
  • Address employee questions and concerns.
  • Order and maintain office supplies and inventory.
  • Facilitate staff consultations and grievance procedures.
  • Arrange travel itineraries and make necessary reservations.
  • Welcome visitors and direct them appropriately.
  • Maintain both manual and computerized filing systems.
  • Type and proofread various documents.
  • Perform data entry tasks accurately.
  • Coordinate and review projects and programs.
  • Oversee daily operations and ensure efficiency.
Work Environment
  • Fast-paced and dynamic setting.
  • Ability to work under pressure and meet tight deadlines.
  • Attention to detail is crucial.
Personal Attributes
  • Strong multitasking abilities.
  • Excellent verbal and written communication skills.
  • Flexibility and sound judgment.
  • Highly organized and reliable.
  • Client-focused with effective interpersonal skills.
  • Strong time management capabilities.
Health and Other Benefits
  • Comprehensive health care plan.
  • Free parking and on-site amenities available.
Support Initiatives
  • Assistance for newcomers and refugees with immediate settlement needs.
  • Mentorship and networking opportunities for youth and mature workers.
  • Commitment to diversity and inclusion in hiring practices.