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Office Coordinator

3 months ago

Kitchener, Ontario, Canada QProVibe Inc. Full time
Position Overview

As an Office Coordinator at QProVibe Inc., you will play a crucial role in ensuring the smooth operation of our administrative functions. Your expertise will help streamline processes and enhance communication within the organization.

Key Responsibilities
  • Event Coordination: Organize and manage seminars, conferences, and other events to promote effective collaboration.
  • HR Coordination: Support the HR department in aligning its activities with the overall objectives of the organization.
  • Information Management: Facilitate the flow of information among team members to ensure clarity and efficiency.
  • Staff Management: Provide direction and motivation to staff, fostering a productive work environment.
  • Operational Evaluation: Assess daily operations to identify areas for improvement.
  • Mail Management: Handle incoming mail and materials, ensuring timely distribution.
  • Meeting Documentation: Record and prepare minutes for meetings, seminars, and conferences.
  • Office Procedures: Establish and maintain effective office procedures and routines.
  • Job Classification: Oversee the classification and evaluation of job roles within the organization.
  • Appointment Scheduling: Manage and confirm appointments efficiently.
  • Training Oversight: Develop and implement training and development strategies for staff.
  • Data Analysis: Supervise the analysis of employee data to inform decision-making.
  • Information Compilation: Gather and compile relevant data and statistics.
  • Employee Relations: Address employee inquiries and concerns effectively.
  • Negotiation: Engage in collective agreement negotiations on behalf of the organization.
  • Grievance Procedures: Organize and oversee staff consultation and grievance processes.
  • Payroll Management: Ensure accurate payroll administration.
  • Marketing Collaboration: Work alongside the marketing team to convey key messages effectively.
  • Work Environment Evaluation: Assess and improve work environments to promote health and safety.
  • Project Coordination: Assign, coordinate, and review various projects and programs.
Qualifications
  • Experience: 1 to 2 years in a similar role.
  • Employment Type: Permanent position.
  • Language Requirement: Proficiency in English.
  • Work Hours: 35 hours per week.