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Business Operations Assistant

3 months ago

Ottawa, Ontario, Canada UDKASH CORP. Full time
Position Overview

As an Office Coordinator at UDKASH CORP., you will play a vital role in ensuring the smooth operation of our administrative functions. This is a permanent position that requires a commitment of 35 hours per week.

Key Responsibilities
  • Event Coordination: Organize and manage seminars, conferences, and other corporate events.
  • HR Support: Assist in staff consultations and manage grievance procedures.
  • Department Coordination: Facilitate the activities of the HR department to align with organizational objectives.
  • Information Management: Ensure effective communication flow within the team.
  • Operational Evaluation: Assess daily operations for efficiency and effectiveness.
  • Policy Implementation: Develop and enforce office policies and procedures.
  • Meeting Documentation: Record and prepare minutes for meetings and conferences.
  • Office Procedures: Establish and maintain office routines and procedures.
  • Job Classification: Oversee the classification and evaluation of job roles.
  • Recruitment Strategy: Plan and implement effective recruitment strategies.
  • Appointment Management: Schedule and confirm appointments as needed.
  • Training Management: Oversee training and development initiatives.
  • Data Compilation: Gather and analyze data, statistics, and other relevant information.
  • Inventory Management: Order and maintain office supplies.
  • Payroll Oversight: Manage payroll administration processes.
  • Filing Systems: Set up and maintain both manual and electronic filing systems.
  • Marketing Collaboration: Work with the marketing team to convey key messages effectively.
  • Work Environment Evaluation: Assess and improve work environments to enhance safety and efficiency.
Supervisory Responsibilities

You will be responsible for supervising a team of 3-10 individuals.

Technical Proficiency

Proficiency in the following software is essential:

  • Google Docs
  • MS Office Suite (Excel, Outlook, PowerPoint, Word)
  • Electronic Mail Systems
Specialization Areas

Your role will focus on:

  • Reports and Records Management
  • Contract Administration
  • Business Process Management
Work Environment

This position requires the ability to work independently and a strong attention to detail.

Personal Attributes

The ideal candidate will demonstrate:

  • Excellent oral communication skills
  • Flexibility and adaptability
  • Strong organizational skills
  • Team-oriented mindset
  • Reliability and accountability