Office Operations Coordinator
2 months ago
As an Administrative Support Specialist at Raaziq Staffing Solutions Inc., you will play a crucial role in ensuring the smooth operation of our office. Your responsibilities will encompass a variety of administrative tasks that are essential for maintaining an efficient workplace.
Key Responsibilities- Education: Completion of secondary (high) school graduation certificate is required.
- Experience: A minimum of 1 month and up to 7 months of relevant experience is preferred.
- Daily Operations: Direct and oversee daily office functions to ensure efficiency.
- Mail Management: Open, sort, and distribute incoming mail and other materials.
- Organizational Planning: Plan and coordinate daily operations effectively.
- Meeting Documentation: Record and prepare minutes for meetings, seminars, and conferences.
- Office Procedures: Establish and implement office procedures and routines.
- Appointment Scheduling: Schedule and confirm appointments as necessary.
- Contract Management: Oversee and manage contracts.
- Communication: Answer telephone calls and relay messages efficiently.
- Data Compilation: Compile data, statistics, and other relevant information.
- Inventory Management: Order office supplies and maintain inventory levels.
- Customer Interaction: Greet visitors and direct them to appropriate contacts or service areas.
- Filing Systems: Set up and maintain both manual and computerized information filing systems.
- Customer Service: Provide exceptional customer service to clients and stakeholders.
- Staffing Actions: Assist in recruiting and hiring processes.
- Database Management: Maintain and manage the digital database.
This position is characterized by a fast-paced environment where you will be required to work under pressure and meet tight deadlines. Attention to detail and the ability to handle repetitive tasks are essential.
Personal AttributesThe ideal candidate will possess strong judgment, organizational skills, and a client-focused approach. Reliability and effective time management are key attributes for success in this role.
Employment Details- Work Term: Permanent
- Work Language: English
- Hours: 37.5 hours per week
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