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Office Administration Specialist

3 months ago

Mississauga, Ontario, Canada Numinous Exports Ltd. Full time
Position Overview

We are seeking a dedicated Office Administration Specialist to join our team at Numinous Exports Ltd. This role is essential in ensuring the smooth operation of our office environment.

Qualifications
  • Education: Secondary (high) school graduation certificate
  • Experience: 7 months to less than 1 year or equivalent experience
Key Responsibilities
  • Schedule and confirm appointments efficiently.
  • Manage telephone communications, relaying calls and messages appropriately.
  • Respond to electronic inquiries in a timely manner.
  • Order and maintain office supplies, ensuring inventory is up to date.
  • Welcome visitors and direct them to the appropriate contacts or service areas.
  • Type and proofread various documents, including correspondence and forms.
  • Support the administrative functions of the organization.
  • Oversee and coordinate office administrative processes.
  • Review and assess new administrative procedures for effectiveness.
  • Establish work priorities, ensuring adherence to procedures and deadlines.
  • Coordinate and plan for office services, including accommodation and equipment needs.
  • Assist in preparing the operating budget while maintaining inventory and budgetary controls.
  • Compile data and prepare periodic reports, manuals, and correspondence.
Supervisory Responsibilities

Supervise a team of 3-4 individuals.

Technical Skills
  • Proficient in MS Excel, MS Outlook, MS Word, and MS Office.
  • Familiarity with electronic mail systems.
Work Environment
  • Fast-paced environment requiring the ability to work under pressure.
  • Ability to meet tight deadlines with a focus on attention to detail.
  • Manage a large workload effectively.
Personal Attributes
  • Excellent oral and written communication skills.
  • Demonstrated flexibility and organizational skills.
  • Reliability and strong interpersonal skills are essential.

Work Term: Permanent
Work Language: English
Hours: 30 hours per week