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Administrative Coordinator

2 months ago

Collingwood, Ontario, Canada Jaago Inc. Full time
Job Title: Administrative Assistant

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Jaago Inc.

Job Summary:

The successful candidate will provide administrative support to our team, ensuring the smooth operation of our office. This includes coordinating seminars, preparing minutes of meetings, and establishing office procedures.

Key Responsibilities:
  • Arrange and coordinate seminars, conferences, and other events
  • Record and prepare minutes of meetings, seminars, and conferences
  • Determine and establish office procedures and routines
  • Schedule and confirm appointments
  • Manage contracts and maintain inventory
  • Answer telephone calls, relay messages, and respond to electronic enquiries
  • Compile data, statistics, and other information
  • Advise senior management on administrative matters
  • Order office supplies and maintain inventory
  • Arrange travel, itineraries, and make reservations
  • Greet visitors and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms, and other documents
  • Plan, organize, direct, control, and evaluate daily operations
Requirements:
  • MS Windows and MS Office proficiency
  • Business terminology knowledge
  • Correspondence, reports, and records management skills
  • Contract management and statistics analysis skills
  • Financial statement and invoice management skills
  • Bondable and reliable
  • Own transportation or access to public transportation
  • Ability to work in a fast-paced environment, under pressure, and with tight deadlines
  • Attention to detail and multitasking skills
  • Excellent oral and written communication skills
  • Flexibility, judgment, and organizational skills
  • Team player with a client-focused approach
  • Reliability and ability to work with a large caseload
What We Offer:
  • Mentorship, coaching, and networking opportunities for persons with disabilities
  • Awareness training to create a welcoming work environment for persons with disabilities
  • Accessible and inclusive recruitment policies
  • Support for social and labour market integration of newcomers and refugees
  • Mentorship programs for newcomers and refugees
  • Diversity and cross-cultural training
  • On-the-job training tailored to youth
  • Mentorship, coaching, and networking opportunities for youth
  • Awareness training to create a welcoming work environment for youth
  • Mentorship, coaching, and networking opportunities for Veterans
  • Awareness training to create a welcoming work environment for Veterans
  • Mentorship, coaching, and networking opportunities for Indigenous workers
  • Cultural competency training and awareness training
  • Hiring policies that discourage age discrimination
  • Awareness training to create a welcoming work environment for mature workers
  • Mentorship, coaching, and networking opportunities for mature workers
  • Hiring policies that discourage discrimination against members of visible minorities
  • Mentorship programs for members of visible minorities
  • Diversity and cross-cultural training