Mailroom Operations Coordinator

3 weeks ago

Vancouver, British Columbia, Canada Aviso Wealth Full time

Company Overview:

Aviso Wealth is a prominent provider of wealth management and investment services in the Canadian financial sector, overseeing over $125 billion in assets. With a workforce exceeding 1,000 professionals, we are committed to creating a technology-driven, client-focused ecosystem for wealth services. Our clientele includes credit unions, investment dealers, and portfolio managers, all relying on us for innovative solutions in a competitive landscape.

The Role:

We are seeking a dedicated Mailroom & Imaging Administrator to enhance our Operations team. This role is pivotal in ensuring the seamless distribution of mail and faxes across all departments within Aviso Wealth.

Key Responsibilities:

  • Receive, prepare, verify, and digitize all incoming documents, including cheques, faxes, and emails.
  • Accurately route documents to the appropriate departments.
  • Assist in organizing and locating original documentation.
  • Adhere to established protocols when processing requests.
  • Demonstrate a willingness to learn various functions within the team.
  • Support different departments by ensuring timely document distribution.
  • Manage outgoing mail and couriers using Canada Post, FedEx, and Purolator.
  • Process and distribute incoming cheques efficiently.
  • Utilize relevant systems (Laserfiche, OSM, and Dataphile) in compliance with company policies and industry regulations.
  • Maintain clear and concise notes in systems, ensuring all information is up-to-date.
  • Keep internal manuals current with changes in policies and regulations.
  • Communicate effectively with peers and supervisors regarding daily activities and any arising issues.
  • Provide backup coverage for team members during absences.
  • Track documentation and report daily activities to the Supervisor.

Qualifications:

The ideal candidate will possess:

  • A High School Diploma.
  • A minimum of 1 year of experience in an office setting.
  • Fluent communication skills in English; bilingualism in French is an asset.
  • The ability to work independently and collaboratively to meet objectives.
  • Self-motivation and a results-oriented mindset.
  • Strong attention to detail and accuracy.
  • Excellent organizational, time management, and administrative skills.
  • A focus on customer service and relationship building.
  • The capability to thrive under pressure in a fast-paced environment.
  • Flexibility to adapt to changing needs and manage deadlines.

Why Choose Aviso Wealth?

At Aviso Wealth, we foster a dynamic and inclusive culture that values innovation and recognizes individual contributions. Our benefits include:

  • A competitive compensation package.
  • Comprehensive health, dental, and insurance benefits.
  • Generous vacation time and fitness benefits.
  • Retirement program matching contributions.
  • Commitment to staff development through learning opportunities.
  • Regular social events to enhance teamwork.

Equal Employment Opportunity:

Aviso Wealth encourages applications from all qualified individuals, including those with disabilities. We are committed to accommodating your needs throughout the hiring process.

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