Billing Coordinator
3 weeks ago
Job Summary
We are seeking a highly skilled Billing Coordinator to join our team at McMillan. As a key member of our financial operations team, you will be responsible for managing the billing process from start to finish, ensuring accuracy and efficiency in all aspects of financial management.
Key Responsibilities
- Work closely with lawyers to manage the billing process, including reviewing and ensuring completeness of NBI forms, setting up discounts or exception rates, and transferring dockets or costs amongst matters.
- Address queries received on billing issues, process, and templates, and continuously follow-up with lawyers to ensure WIP is being billed on a timely basis.
- Review and edit narrative reports, ensuring accuracy and professionalism in all financial communications.
- Communicate with other lawyers regarding missing time, adding and applying BOA, and applying trust and unallocated funds as requested.
- Process WIP write-offs and write-ups, obtain approval where necessary, and adjust bill rates, hours, and amounts as required.
- Review and finalize bills, ensuring accuracy and compliance with Outside Counsel Guidelines.
- Coordinate the uploading of accruals and invoices to third-party portals for clients requiring e-billing.
- Participate in testing for system upgrades and other enhancements.
Requirements
- Experience in billing and e-billing in a law firm or professional services firm.
- Strong analytical, critical thinking, and problem-solving skills, with a keen attention to detail.
- Excellent verbal and written communication skills, with the ability to present ideas in a business-friendly and user-friendly language.
- Proficient with accounting and billing software programs, including 3E, e-Billing Hub, or Elite Enterprise.
- Advanced knowledge of financial operations and billing processes, with a strong understanding of financial regulations and compliance.
What We Offer
- A dynamic and supportive work environment, with opportunities for growth and professional development.
- A competitive compensation and benefits package, with a focus on employee well-being and satisfaction.
- A commitment to diversity, equity, and inclusion, with a focus on creating a positive and inclusive work environment.
About McMillan
McMillan is a leading law firm with a strong commitment to excellence, innovation, and community involvement. We pride ourselves on our sustained quality and excellence in service, while fostering a positive and collegial work environment that nurtures mentoring, inspires enthusiasm, and promotes professional excellence.
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