Tenders & Contracts Specialist

1 week ago

Richmond Hill, Ontario, Canada Olympus Full time
Job Summary

We are seeking a highly organized and detail-oriented Tenders & Contracts Specialist to join our team at Olympus. The successful candidate will be responsible for managing the entire contract lifecycle, from tendering to contract administration.

Key Responsibilities
  • Tender Management: Identify and pursue new business opportunities through tendering sites, review sales and corporate agreements, and set up sales and service contracts.
  • Contract Administration: Draft, process, and enter sales and service contracts into SAP, Sales Force, and Contract database.
  • Risk Management: Markup tender forms of agreements to minimize risk and communicate contract expiry and renewal needs to relevant stakeholders.
  • Contract Tracking: Monitor all active sales and service contracts, ensuring system visibility and logging are complete.
  • Customer Support: Respond to customer inquiries about pricing discrepancies and provide timely support.
  • Tender Research: Conduct daily research on tender websites and other sources to identify new business opportunities.
  • Lead Distribution: Distribute leads to sales representatives and regional sales managers.
  • Tender Log Management: Maintain the tender log, ensuring all timelines are met.
  • Tender Assembly: Assemble tenders by gathering necessary information and approvals, printing, and binding documents as required.
  • Contract Pricing: Enter and update sales and service contracts, reviewing new contracts for completeness and approvals.
  • Process Improvement: Work closely with department management to develop work schedules, balancing workload and work complexity.
  • Pricing Data Verification: Manage the process for pricing data verification to ensure accuracy.
Requirements
  • Education: College or university degree in business or equivalent experience.
  • Experience: Minimum of 2 years of experience in contracts and tenders.
  • Physical Requirements: Ability to lift up to 10lbs for tender submission purposes.
Preferred Qualifications
  • Organizational Skills: Strong organizational skills, adjusting priorities to meet deadlines.
  • Attention to Detail: Strong attention to detail and computer skills (Word, Excel, Email, etc.).
  • Communication Skills: Excellent verbal, written, and listening skills in English.
  • Mathematical Skills: Good mathematical skills.
  • Teamwork: Must be a team player.
  • Language Skills: Verbal, written, and listening skills in French an asset but not necessary.
  • Risk Management: Risk management of tenders/quotes to minimize company exposure.
  • Adaptability: Works well under pressure, adapts to change, able to multitask, and follows instructions per processes and direction given by teammates.
  • Previous Experience: Previous tender experience in the medical industry preferred.
About Olympus

Olympus is a global medical technology company committed to making people's lives healthier, safer, and more fulfilling. We partner with healthcare professionals to provide best-in-class solutions and services for early detection, diagnosis, and minimally invasive treatment, aiming to improve patient outcomes by elevating the standard of care in targeted disease states.

We are dedicated to building a diverse, inclusive, and authentic workplace, recognizing diversity in people, views, and lifestyle choices, and emphasizing the importance of inclusion and mutual respect. We strive to continue to foster empathy and unity in the workplace so that our employees can fully contribute and thrive.

We are an equal opportunity employer, extending equal employment and advancement opportunity to all applicants and employees without regard to race, color, national origin, citizenship status, religious creed, age, sex, gender, gender identity and expression, sexual orientation, marital status, disability, and/or a medical condition, genetic information, ancestry, veteran status, or service in the uniformed services.

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