Bilingual (French) Contract Specialist
6 days ago
Job Title: Contract Specialist
Location: Ontario, Canada
Job Type: Full-time
About Us:
Olympus is a global medical technology company that has been dedicated to making people's lives healthier, safer, and more fulfilling for over 100 years. We partner with healthcare professionals to provide best-in-class solutions and services for early detection, diagnosis, and minimally invasive treatment, aiming to improve patient outcomes by elevating the standard of care in targeted disease states.
About the Role:
We are seeking a highly organized and detail-oriented Contract Specialist to join our team. The successful candidate will be responsible for performing a variety of project management and contract support services for our Corporate department. This includes preparing and compiling reports, conducting analyses, revising and logging contracts, and completing projects under the direction of Associate Manager Tenders & Contracts and Dir. Tenders and Contracts.
Key Responsibilities:
- Prepare and coordinate initial responses to all incoming requests, including major proposals solicited from GPOs, IDNs, Systems, the VA, distributors, and individual facilities.
- Take responsibility for the completion of all incoming "Requests for Quotations", "Requests for Information", "Requests for Proposal", and "Invitations to Bid" from individual facilities or groups.
- Coordinate with appropriate departments (e.g., Legal, Sales, Service, Finance, Product Marketing) for input on relevant subject matter.
- Administer all agreements and contracts, including GPO contracts and other legal documents, on behalf of Olympus.
- Maintain the contract management process to ensure the smooth flow of contract execution and archiving.
- Monitor document activities, such as document flow, renewal, expiry, special terms, reconciliation, and ensure that tender obligations are fulfilled.
- Work with the OCI-BA team to set up contract details and monitor contract compliance, including GPO contracts.
- Main contact for GPO contracts inquiries, setups, and reporting details.
- Act as the front person for all non-GPO contract requests and inquiries from internal and external customers and maintain systems where contract information is visible to all relevant internal parties.
- Obtain and document approvals through internal approval process, assist with compiling tender responses, and generate and post updated lists of accounts requiring procedure count reconciliation via SFDC for each Sales Region.
- Perform other related duties as assigned.
Requirements:
- Bachelor's degree or equivalent knowledge and experience is required.
- 3 years of related experience is required.
- Excellent organizational skills are vital.
- Must possess excellent written and verbal communication skills, including the ability to create spreadsheets, PowerPoint, and complex Word documents.
- Tact and diplomacy with telephone and written etiquette is required.
- Must be able to shift priorities quickly and adjust work schedule based on workload.
- Flexibility and adaptability are essential.
- Must be fluently bilingual (French and English) both written and verbal.
- A familiarity with legal and commercial terminology is an asset.
- A good knowledge of hospital procurement regulations is preferred.
Why Join Us:
Olympus offers a holistic employee experience that supports personal and professional well-being through meaningful work, equitable offerings, and a connected culture. We offer a competitive salary, comprehensive medical benefits, pension plan, generous paid vacation and sick time, paid parental leave and adoption assistance, and a work-life integrated culture that supports an employee-centric mindset.
Our Commitment to Diversity and Inclusion:
Olympus is dedicated to building a diverse, inclusive, and authentic workplace. We recognize diversity in people, views, and lifestyle choices and emphasize the importance of inclusion and mutual respect. We strive to continue to foster empathy and unity in the workplace so that our employees can fully contribute and thrive.
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