Bilingual Contract Specialist

5 days ago

Richmond Hill, Ontario, Canada Olympus Corporation of the Americas Full time
Job Summary

Olympus Corporation of the Americas is seeking a highly skilled Contract Specialist to join our team. As a key member of our procurement department, you will be responsible for managing contracts, coordinating with internal stakeholders, and ensuring compliance with company policies and procedures.

Key Responsibilities
  • Prepare and compile reports, conduct analyses, and revise and log contracts in a timely manner.
  • Coordinate with other departments to ensure seamless execution of contracts and agreements.
  • Communicate with corporate sales and product marketing managers to gather information and coordinate efforts.
  • Administer all agreements and contracts, including GPO contracts and other legal documents.
  • Maintain the contract management process to ensure smooth execution and archiving.
  • Monitor document activities, such as document flow, renewal expiry, and special terms reconciliation.
  • Work with the OCI-BA team to set up contract details and monitor contract compliance.
  • Main contact for GPO contracts inquiries, setups, and reporting details.
  • Act as the front person for all non-GPO contract requests and inquiries from internal and external customers.
  • Obtain and document approvals through internal approval processes and assist with compiling tender responses.
  • Generate and post updated lists of accounts requiring procedure count reconciliation and contracts expiring in the next 6 months.
Requirements
  • Bachelor's degree or equivalent knowledge; 3 years of related experience is required.
  • Excellent organizational skills, written and verbal communication skills, and ability to create complex documents.
  • Tact and diplomacy with telephone and written etiquette, ability to shift priorities quickly, and adapt to changing work schedules.
  • Fluently bilingual (French and English) both written and verbal, familiarity with legal and commercial terminology, and good knowledge of hospital procurement regulations.
What We Offer
  • Competitive salaries, annual bonus, comprehensive medical benefits, and pension plan.
  • Generous Paid Vacation and Sick Time, Paid Parental Leave, and Adoption Assistance.
  • Work-life integrated culture that supports an employee-centric mindset, offers onsite, hybrid, and field work environments, and dedicated Training Resources and Learning & Development Programs.

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